Finance Officer

Job Description

Terms of Reference for Finance Officer

Job Title: Finance Officer

Reports to: Finance Manager

Grade Level: Senior (8)

Location: HQ Office, Freetown

Direct Report: Finance Manager

Supervises: None

Job Purpose: 

Work with the Finance Manager to own and oversee all finance activities in the TSC, ensuring that all processes and procedures are handled in accordance with the Accountant General’s manual of operations and donor requirements.  

Key deliverables:  

• Monthly financial reconciliation reports  
• Preparation of monthly Petty Cash report
• Monthly report on contractors’ payment both HQ and the Districts.

Main Duties:     

1. Coordinate all bank reconciliation activities and submit reconciliation report to the Finance Manager for review on monthly basis.
2. Maintain and manage all financial records, logs, spread sheets, and cheque registers
3. Check and verify cash transactions; and also investigate and propose possible resolution for any discrepancies
4. Preparation of requests from department and submit to the Finance Manager for perusal.
5. Assist in the external audit process by providing information and document related to the financial management of the Commission
6. Liaise with the external budget officer to expedite the process of the quarterly allocated funds from the ministry of Finance. 
7. Collaborate with other TSC departments in planning and evaluation of activities
8. Ensure payment vouchers are accurately and timely prepared. 
9. Review and verify invoice and check request, match invoice to payment and set invoices up for payment
10. Record and scan all financial invoice.
11. Maintain suppliers’ files, correspond with suppliers and respond to inquires
12. Ensures all cheques written are sign by the approved signatories 
13. Record all cheques in the appropriate cheque register

 Experience/Qualifications:  

• Bachelor’s degree in accounting, Finance or related area with at least 5 years’ work experience in Finance OR  
• Certified Accounting qualification e.g. ACCA, ICAEW will be of an advantage   
• Extensive understanding of legislation and regulations relating to financial management  
• Proficient user of financial software e.g. SAGE / relevant to Sierra Leone   
• Strong understanding of public sector finance and financial regulations

  Key competencies:    

• A solid understanding of financial statistics and accounting principles  
• Excellent public relations, interpersonal and communication
• Strong presentation and negotiating skills  
• Able to manage, guide and lead employees to ensure appropriate financial processes are being used  
• High level of attention to detail and accuracy  
• Strong organizational and time management skills
• Analytical thinking and problem-solving abilities
• Honesty, firmness and fairness Integrity, with adherence to core national values and ethical standards 
• Strong sense of objectivity and diplomacy  

  APPLICATIONS

Hard copy of completed CVs and application letters should be forwarded to The Secretary, TSC, 7 Priscilla Street Freetown. 

Closing date:  On or before close of business Friday 31st January, 2025