Deputy Director, Corporate Services

Job Description

Terms of Reference for Deputy Director, Corporate Services

Job Title: Deputy Director, Corporate Services Department

Report to: Director, Corporate Services 

Grade Level: Management (10)

Freetown HQ Office, Freetown

Supervise: Finance Manager

Job Purpose

The post of the Deputy Director is to support the Director, Corporate Services to oversee all matters pertaining to the function of the TSC in terms of Administration and Financial management; to ensure accountable and transparent accounting records and reporting systems; provide expert advice; initiate and support systems and processes aimed at ensuring financial prudence.

Key Deliverables

• To create an effective and efficient financial management systems
• Create and Implement effective internal control systems
• To prepare annual financial statements
• Coordinate the submission of monthly/quarterly financial reports on time

Main Duties

1. Coordinate the preparation of monthly, quarterly and annual financial reports for submission to management
2. Preparation of the annual accounts for audit together with all supporting schedules
3. Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
4. Review documents and maintain complete and accurate supporting information for all financial transactions
5. Design and develop an adequate internal records management system to ensure that information is stored securely and maintain high levels of confidentiality
6. Assist the Director of Corporate Services with financial reporting as required for meetings and decision making
7. Verify all leases, contracts and other commitments to ensure they are updated before meeting the Commission’s financial obligation
8. Coordinates the preparation and implementation of annual plans and budgets for the department
9. Management of appraisals for direct reports
10. Any other relevant duties assigned by the Commission

Experience and Academic qualifications

• Master’s degree in Accounting and Finance or related studies with at least 7 years’ work experience
• Possession of a professional accounting qualification is an added advantage. 

• Extensive understanding of legislation and regulations relating to financial management  
• Proficient user of financial software relevant for the institution 
• Strong understanding of public sector finance and financial regulations

Key Competencies

• Excellent organizational and time management skills with the ability to meet conflicting deadlines
• Excellent communication and interpersonal skills
• Driven, with a passion for high standards

APPLICATIONS

Hard copy of completed CVs and application letters should be forwarded to The Secretary, TSC, 7 Priscilla Street Freetown. 

Closing date:  On or before close of business Friday 31st January, 2025