Alhassan Bassiru Jabbie

• Responsible to receive goods, assets, medical consumable items and vaccines. Regularly update stock records. • Conduct stock reconciliation against stock card for goods to avoid stock out of goods. Reconcile fuel stock monthly • Issue fuel to vehicles, motor bikes and generator sets as and when required following the standard procedure. • Prepare and submit monthly fuel report, repairs and maintenance of vehicles, motor bikes and generator sets. • Update international warehouse tracker for goods delivered. Ensure drinking water is available for staff use. • Ensure medical equipment and consumables are stored under specific temperatures and regular checks are done for expiration dates. Communicate with the end users on availability/status of goods and delivered goods. • Retrieve assets from staff members, update asset register, complete assets labeling, recommend on disposal of assets considered donor requirements. Conduct asset verification exercise quarterly

• Lead person for all national and international procurement of goods and services inclusive consultancy services. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Prepare and consolidate procurement plan for all existing projects. Monitor and update procurement plan for goods and services procured. Search and identify potential suppliers/service providers. • Experienced on donor requirement such as USAID, UK AID, OFDA, EU, Irish Aid, World Bank, Global fund and more. • Ensure all procurement activities are compliant with donor requirements aligned with GOSL procurement standards. • Conduct vendor assessment and verification exercise. Update vendor/service provider’s data base. • Conduct market survey for goods/services price. Prepare specification catalogue for goods. • Prepare Long-Term Agreements (LTA’s) for goods/services. Negotiation price for goods and services considering quality, delivery duration, payment terms and value for money. • Support programme team in the development of proposal writing with current market prices of goods/services. • Prepare Request for Bid/Request for Tender (RFB/RFT) to be advertised for goods and services. Conduct tender/bid opening and prepare tender/bid opening report. • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract. • Maintain accurate and up to date procurement filling system for all completed procurement files. • Regularly conduct vendor performance. Follow up on pending delivery of goods/services from suppliers. • Responsible to follow up for clearing of goods from the seaport/airport through clearing agency. • Conduct training for all staff on procurement and supply chain management standards and requirements. • Processing of vendors payment and submit to finance for payment. Ensure payment are done on time • Prepare budget for upcoming project(s) and activities, review budget and conduct budget realignment as and when required. Follow up and track monthly planned activities against actual expenses. • Prepare contract/lease for suppliers and service providers. Prepare contract/lease addendum as and when required. • Experience in managing petty cash and financial policies to ensure petty cash liquidation is done correctly. • Experience in reconciling bank statement of an organization against actual expenses efficiently. • Prepare budget for all office supplies (stationaries, drinking water, water rate, electricity consumption, toiletry items, cleaning materials and others). • Knowledge and experience in hiring and preparation of contract for enumerators and consultancy

• Lead person for all national and international procurement of goods and services inclusive consultancy services. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Prepare and consolidate procurement plan for all existing projects. Monitor and update procurement plan for goods and services procured. Search and identify potential suppliers/service providers. • Experienced on donor requirement such as USAID, UK AID, OFDA, EU, Irish Aid, World Bank, Global fund and more. • Ensure all procurement activities are compliant with donor requirements aligned with GOSL procurement standards. • Conduct vendor assessment and verification exercise. Update vendor/service provider’s data base. • Conduct market survey for goods/services price. Prepare specification catalogue for goods. • Prepare Long-Term Agreements (LTA’s) for goods/services. Negotiation price for goods and services considering quality, delivery duration, payment terms and value for money. • Support programme team in the development of proposal writing with current market prices of goods/services. • Prepare Request for Bid/Request for Tender (RFB/RFT) to be advertised for goods and services. Conduct tender/bid opening and prepare tender/bid opening report. • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract. • Maintain accurate and up to date procurement filling system for all completed procurement files. • Regularly conduct vendor performance. Follow up on pending delivery of goods/services from suppliers. • Responsible to follow up for clearing of goods from the seaport/airport through clearing agency. • Conduct training for all staff on procurement and supply chain management standards and requirements. • Processing of vendors payment and submit to finance for payment. Ensure payment are done on time

• Coordinates, prepare and submit monthly report on vehicles/motor bikes and generator usage and utilization set within the stipulated time frame. Ensure vehicles and generator sets are service as and when required. • Manage and supervise all transport/fleet activities in accordance with organization policies and procedures. Monitor vehicles/motor bikes movement, generator sets running hours and vehicles/motor bikes fuel consumption regularly to maintain accurate fuel consumption rate. • Ensure diesel and petrol stocks are recorded on logbooks. Monitor offloading process of diesel into storage tanks following standard offloading procedures. • Ensure spare parts for vehicles, motor bikes and generator sets are always available to conduct periodic maintenance on all machinery. • Ensure there is enough fuel at the fuel depot and money is available in vehicle TOM CARDS for fueling of vehicles/motor bikes and generator sets. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract.