Alhassan Bassiru Jabbie

Senior Supplies Officer
August 6, 1980

About Candidate

·          Responsible to receive goods, assets, medical consumable items and vaccines. Regularly update stock records.

·          Conduct stock reconciliation against stock card for goods to avoid stock out of goods. Reconcile fuel stock monthly

·          Issue fuel to vehicles, motor bikes and generator sets as and when required following the standard procedure.

·          Prepare and submit monthly fuel report, repairs and maintenance of vehicles, motor bikes and generator sets.

·          Update international warehouse tracker for goods delivered. Ensure drinking water is available for staff use.

·          Ensure medical equipment and consumables are stored under specific temperatures and regular checks are done for expiration dates. Communicate with the end users on availability/status of goods and delivered goods.

·          Retrieve assets from staff members, update asset register, complete assets labeling, recommend on disposal of assets considered donor requirements. Conduct asset verification exercise quarterly.

·          Coordinates, prepare and submit monthly report on vehicles/motor bikes and generator usage and utilization set within the stipulated time frame. Ensure vehicles and generator sets are service as and when required.

·          Manage and supervise all transport/fleet activities in accordance with organization policies and procedures. Monitor vehicles/motor bikes movement, generator sets running hours and vehicles/motor bikes fuel consumption regularly to maintain accurate fuel consumption rate.

·          Ensure diesel and petrol stocks are recorded on logbooks. Monitor offloading process of diesel into storage tanks following standard offloading procedures.

·          Ensure spare parts for vehicles, motor bikes and generator sets are always available to conduct periodic maintenance on all machinery.

Ensure there is enough fuel at the fuel depot and money is available in vehicle TOM CARDS for fueling of vehicles/motor bikes and generator sets

Location

Work & Experience

S
Senior Supplies Officer May 3, 2021 - February 4, 2023
Goal Sierra Leone/ London School of Hygiene & Tropical Medicine (EBOVAC project)

• Responsible to receive goods, assets, medical consumable items and vaccines. Regularly update stock records. • Conduct stock reconciliation against stock card for goods to avoid stock out of goods. Reconcile fuel stock monthly • Issue fuel to vehicles, motor bikes and generator sets as and when required following the standard procedure. • Prepare and submit monthly fuel report, repairs and maintenance of vehicles, motor bikes and generator sets. • Update international warehouse tracker for goods delivered. Ensure drinking water is available for staff use. • Ensure medical equipment and consumables are stored under specific temperatures and regular checks are done for expiration dates. Communicate with the end users on availability/status of goods and delivered goods. • Retrieve assets from staff members, update asset register, complete assets labeling, recommend on disposal of assets considered donor requirements. Conduct asset verification exercise quarterly

C
Country procurement Coordinator October 2, 2019 - April 30, 2021
Plan International Sierra Leone

• Lead person for all national and international procurement of goods and services inclusive consultancy services. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Prepare and consolidate procurement plan for all existing projects. Monitor and update procurement plan for goods and services procured. Search and identify potential suppliers/service providers. • Experienced on donor requirement such as USAID, UK AID, OFDA, EU, Irish Aid, World Bank, Global fund and more. • Ensure all procurement activities are compliant with donor requirements aligned with GOSL procurement standards. • Conduct vendor assessment and verification exercise. Update vendor/service provider’s data base. • Conduct market survey for goods/services price. Prepare specification catalogue for goods. • Prepare Long-Term Agreements (LTA’s) for goods/services. Negotiation price for goods and services considering quality, delivery duration, payment terms and value for money. • Support programme team in the development of proposal writing with current market prices of goods/services. • Prepare Request for Bid/Request for Tender (RFB/RFT) to be advertised for goods and services. Conduct tender/bid opening and prepare tender/bid opening report. • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract. • Maintain accurate and up to date procurement filling system for all completed procurement files. • Regularly conduct vendor performance. Follow up on pending delivery of goods/services from suppliers. • Responsible to follow up for clearing of goods from the seaport/airport through clearing agency. • Conduct training for all staff on procurement and supply chain management standards and requirements. • Processing of vendors payment and submit to finance for payment. Ensure payment are done on time • Prepare budget for upcoming project(s) and activities, review budget and conduct budget realignment as and when required. Follow up and track monthly planned activities against actual expenses. • Prepare contract/lease for suppliers and service providers. Prepare contract/lease addendum as and when required. • Experience in managing petty cash and financial policies to ensure petty cash liquidation is done correctly. • Experience in reconciling bank statement of an organization against actual expenses efficiently. • Prepare budget for all office supplies (stationaries, drinking water, water rate, electricity consumption, toiletry items, cleaning materials and others). • Knowledge and experience in hiring and preparation of contract for enumerators and consultancy

S
Senior Procurment Officer June 3, 2016 - October 2, 2019
Concern Worldwide Sierra Leone

• Lead person for all national and international procurement of goods and services inclusive consultancy services. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Prepare and consolidate procurement plan for all existing projects. Monitor and update procurement plan for goods and services procured. Search and identify potential suppliers/service providers. • Experienced on donor requirement such as USAID, UK AID, OFDA, EU, Irish Aid, World Bank, Global fund and more. • Ensure all procurement activities are compliant with donor requirements aligned with GOSL procurement standards. • Conduct vendor assessment and verification exercise. Update vendor/service provider’s data base. • Conduct market survey for goods/services price. Prepare specification catalogue for goods. • Prepare Long-Term Agreements (LTA’s) for goods/services. Negotiation price for goods and services considering quality, delivery duration, payment terms and value for money. • Support programme team in the development of proposal writing with current market prices of goods/services. • Prepare Request for Bid/Request for Tender (RFB/RFT) to be advertised for goods and services. Conduct tender/bid opening and prepare tender/bid opening report. • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract. • Maintain accurate and up to date procurement filling system for all completed procurement files. • Regularly conduct vendor performance. Follow up on pending delivery of goods/services from suppliers. • Responsible to follow up for clearing of goods from the seaport/airport through clearing agency. • Conduct training for all staff on procurement and supply chain management standards and requirements. • Processing of vendors payment and submit to finance for payment. Ensure payment are done on time

L
Logistics officer December 12, 2014 - May 20, 2016
International Medical Corps Sierra Leone

• Coordinates, prepare and submit monthly report on vehicles/motor bikes and generator usage and utilization set within the stipulated time frame. Ensure vehicles and generator sets are service as and when required. • Manage and supervise all transport/fleet activities in accordance with organization policies and procedures. Monitor vehicles/motor bikes movement, generator sets running hours and vehicles/motor bikes fuel consumption regularly to maintain accurate fuel consumption rate. • Ensure diesel and petrol stocks are recorded on logbooks. Monitor offloading process of diesel into storage tanks following standard offloading procedures. • Ensure spare parts for vehicles, motor bikes and generator sets are always available to conduct periodic maintenance on all machinery. • Ensure there is enough fuel at the fuel depot and money is available in vehicle TOM CARDS for fueling of vehicles/motor bikes and generator sets. • Source quotations, prepare quote evaluation/bid analysis form. Update procurement tracker. generate purchase order and follow up with suppliers for timely • Conduct Anti-terrorism screening for vendor’s/supplier’s prior of issuing of purchase order/contract.

Skills

Computer Literacy in word, excel and power point
100%
Driving of light vehicles with valid driving license
100%