Finance & Admin Officer 

Job Description

Vacancy Announcement 

Position: Finance & Admin Officer 

Closing Date: 15th December 2023 

The Water and Sanitation Promotion (WaSAP) Company (SL) Ltd was  established as a social business to provide WASH services in rural and peri urban communities in Sierra Leone. WaSAP commenced operations in 2021.  Since we started, our main revenue stream has been sales from projects, which  has created an over-reliance on these institutions that are giving us the  projects and risks our sustainability because of the nature of projects. To  strengthen our business model starting in 2023, we want to have a strong focus  on retail sales such that we grow that segment and diversify our revenue  streams. To achieve this, the company is hiring a sales Director that will lead in  implementing activities that will grow this segment while continuing to work in  rural and peri-urban communities. 

Contract Duration: 

One year with the possibility of extension. 

ROLE PROFILE: 

We need a highly organized, enthusiastic, and motivated person who will be  based in Mattru Jong, Bonthe District to support our team to help ensure the  smooth, efficient running of our project. 

The team work very closely together and this position reports directly to the  accountant. The role plays a vital part in the administration and smooth running of the project and is pivotal in the co-ordination and implementation  of office procedures.  

Complete responsibility for the finance function, including input to Cashflow,  expenses processing and supplier payments.  

The Finance and Administration Officer has the responsibility to deal with  enquiries and requests including postage, photocopying, telephone answering,  mail management. The postholder will also have frequent responsibility for  specific projects and tasks.

Vacancy Announcement 

Duties and Responsibilities: 

Under the overall supervision of Accountant and working in close  collaboration with the Head of projects. the Finance and Admin Officer will  perform the following tasks: 

• Maintain existing financial systems including petty cash, expenses,  mileage claims, income & expenditure records, process all payments  through Cashflow and monthly bank reconciliation. 
• Responsible for management of the company’s cashboxes, guarantee  that the money is disburse and /or the advances are given in  accordance with the finance policy, and from the right cashboxes and  allocated on the relevant project(s) 
• Regular cash reconciliation (By ensuring that physical cash balances are  matching cashbook records) 
• Do a follow up on settlement of receivables to staff for project Activities at the end of each month. 
• Collect all the relevant supporting documents regarding the  expenses/Purchases/payments made in the field. 
• Supports the Accountant in the preparation of vouchers before audits,  internally or with Partner. 
• Ensure the correct filing of all the financial and administrative  documents. 
• Ensure government laws are follow regards deduction of WHT from  suppliers. 
• Check the vouchers and the relevant supporting documents i.e., quality, authenticity, reliability, accuracy, and fairness. 
• Advance should be settled before any other advance is raised by any  programme staff and make sure all advances are recorded in a file.  • Overseeing billing processes to recover money owed by consumers or  customers. 

Desirable Qualifications, skills, and Competencies 

• BSc in Accounting/Finance or other related fields such as bookkeeping or  accounting.

Vacancy Announcement 

• They must be knowledgeable about the Microsoft Office suite and  accounting programs like Microsoft word, Excel, and QuickBooks. • Good communication and report writing skills and working knowledge of  English. 
• Coordination and organizational skills 
• A high level of resilience and readiness to travel and work in remote  areas. 
• Ability to be proactive and work independently. 
• Good team player, creative, flexible, and capable of working in a fast moving environment. 

Starting date: 

Immediately after interview 

Mode of Application 

Email application (CV only) to info@wasap.life