Job Description

GOVERNMENT OF SIERRA LEONE

MINISTRY OF HEALTH

INTEGRATED HEALTH 23 Cantonment PROJECTS Road, Off ADMINISTRATION Kingharman Road

Freetown, Sierra Leone

VACANCY ANNOUNCEMENT

BACKGROUND:

The Ministry of Health (MOH) works development panners, implementers and various Government Departments to deliver health care services to the Sierra Leonean Population. The transaction costs associated with managing multiple donor funds separately, through different uncoordinated structures, has led to the establishment of the Integrated Health Projects Administration Unit (IHPAU) in the office of the Permanent Secretary. IHPAU intends to integrate all donor-funded projects to be centrally managed by one coherent unit that is integrated within the MOH structure. The integrated projects are funded by the World Bank, GAVI Alliance, the Global Fund, Islamic Development Bank, UK Aid, the EU, CDC, UN Agencies and others. As an integral structure of the MOHS, IHPAU is for ensuring quality financial management, timely procurement of supplies, and efficient monitoring, accountability and learning on all donor-funded projects.

ROLE SPECIFICATION:

Under the overall direction of the IHPAU Team Lead and daily supervision of the Finance Specialist, the Accountant is responsible for the day-to-day accounting and financial management matters that include (i) maintaining bank accounts, (ii) accurate recording of all transactions; (iii) preparation of timely accounts and reconciliations and (iv) preparation of timely project reports.

KEY AREAS OF ACCOUNTABILIIY:

Timely postings of transactions into the general and other subsidiary ledgers as appropriate.

Prepare monthly bank reconciliation reports for all accounts operated under

IHPAU.

Assist in the implementation of systems of internal controls to ensure data integrity and security and follow up audit issues.

Assist the Finance Specialist in the preparation of timely cash forecasts following specified donor formats and frequency and prepare requests for disbursements to ensure a sustainable flow of funds to the various projects.

Ensure proper filling of all accounting records.

Monitor project expenditures and investigate any significant variances between budget allocations and actual expenditures and highlight Issues/Recommendations to the Supervisor for subsequent actions

Review liquidations from Staff, Programs, Directorates and other Implementers and ensure that all approved and eligible expenditures are adequately supported before preparation Follow of liquidation up on all Outstanding Journal for Advances Approval and relating posting to the to allocated the General staff, Ledger.

Program/Directorates/Implementing Partners

procedures; Verify the existence of adequate and reliable supporting documentations documents, payments and any recoveries;

Verify the contractual and financial details of each invoice for payment;

Request an interim or final itemized statement of account from suppliers/Service Providers were applicable.

Prepare payroll, and ensure that the supporting documents arc complete with all necessary authorizations in place.

Assist the Supervisor in the preparations of Financial Reports. Prepare documentations for audit purposes as required

Update and maintenance of the fixed asset register

Carry out any other administrative/financial assignments as requested by the

Supervisor.

QUALTIFICATIONS AND EXPERIENCE:

A Bachelor’s degree in Accounting and Finance, Business or other business-related fields or its equivalent.

Must either have completed Or partly completed a professional level exam

ACCA, CPA, CA, CIMA)

A Master’s degree in Accounting and Finance, economics, business, procurement

or any related field would be an added advantage.

A Minimum of 5 years working experience in the field of accounting.

Field experience working with implementation partners and or District Health Management Teams will be an added advantage.

Experience in Budgeting, Financial Planning and Cash Forecasting

Computer Proficiency with High level of familiarity with commonly used packages

like MS Word, Excel and Power Point. Etc.

Excellent Communication and presentation skills as well as good analytical skills.

Understand, utilize and assess Chart of Accounts for proper reporting of tracking to various funding sources, allowable and non-allowable expenses, projects,

activities.

High integrity, strong result orientation, drive for excellence and takes initiative, Ability to generate timely and accurate reports

High integrity, strong result orientation, drive for excellence and takes initiative;

Ability to work in a fast-paced environment and adapt to quickly shifting priorities.

Experience working with Health Care services at the national level “Sill be an asset

Willingness to learn and acclimatize to challenging situations Ability to generate timely and accurate reports to donor partners

Fluency-in English and good verbal and written skills.

A strong ability to work in a multi-disciplinary team environment and deliver even under pressure.

To apply, please send your application (a mandatory cover letter and an updated CV with at least 3 references to the following email address: recruitment@mohsihpau.gov.sl

IMPORTANT NOTES:

• Only email applications sent to the above email address will be included in the pool of applicants to be assessed by MOH. No hand deliveries will be accepted. Please also note that your CV should contain your full contact details such as residence address, working

Assist internal and external auditors related to facilitate projects financial audit. Mobile telephone number, working email address, as well as those Of Handle all financial functions    to the allocated program/projects; your three referees.

Effect payment to contractors, suppliers. consultants and other Implementing

Selected candidates will be required to sign a contractual agreement

Closing a date: April 15th, 2024