Administrative Officer 

Job Description

National Cooperative Credit Union Association- Sierra Leone 

About NaCCUA 

The National Cooperative Credit Union Association (NaCCUA) in Sierra Leone serves as a vital institution  dedicated to advancing the interests of cooperative credit unions and fostering their growth and  sustainability. Through advocacy, capacity building, and collaborative efforts, NaCCUA contributes  significantly to the development of Sierra Leone’s cooperative credit unions and financialsectors. NaCCUA  is looking for an experienced and qualified Sierra Leonean to fill in the role of a project Administrative  Officer 

Job Overview: 

Position: Administrative Officer 

Posted: 18/04/24 

Location: Freetown 

Report to: General Manager NaCCUA 

Responsibilities: 

Administrative Support: 

∙ Manage and organize project documentation specific to credit union initiatives, including contracts, reports, and correspondence. 

∙ Maintain accurate and up-to-date project files and records 

∙ Schedule and coordinate project meetings, ensuring timely communication and documentation  of agendas and minutes. 

∙ Handle general administrative tasks tailored to the needs of NaCCUA and DSIK, including filing,  photocopying, and data entry. 

Logistical Coordination: 

∙ Arrange travel and accommodation for project staff, consultants, and stakeholders (NaCCUA  Board). 

∙ Coordinate logistics for credit union-focused events, workshops, and meetings, ensuring  alignment with NaCCUA’s and DSIK goals. 

∙ Assist in procurement processes related to DSIK-projects and initiatives targeting credit unions. Communication and Correspondence: 

∙ Draft and proofread project-related communications, reports, and presentations. ∙ Manage communication channels between project teams, credit union stakeholders, and external  partners. 

∙ Respond to inquiries and requests for information, providing specialized support related to credit  union activities.

Financial Administration: 

∙ Process invoices, expense reports, and financial documentation specific to DSIK-credit union related project activities. 

∙ Collaborate with the finance department to reconcile financial records related to DSIK Project initiatives. 

Team Collaboration: 

∙ Facilitate communication and coordination among project team members, with a focus on the  credit union network. 

∙ Collaborate with other administrative staff to ensure consistency in administrative processes,  particularly those relevant to credit unions. 

∙ Assist in onboarding new project staff with an understanding of credit union industry dynamics. Monitoring and Reporting: 

∙ Assist in the monitoring and evaluation of credit union-focused project activities, tracking progress  against timelines and deliverables. 

∙ Contribute to the development of project documentation and knowledge-sharing initiatives,  emphasizing credit union best practices. 

Qualifications and Skills: 

∙ Bachelor’s degree in Business Administration, Public Administration, or a related field.

∙ Proven experience in project administration or a similar role, preferably within the credit union,  MFI and Banking sector. 

∙ Excellent organizational and time-management skills. 

∙ Strong written and verbal communication skills with an understanding of credit union terminology.

∙ Proficiency in office software (Microsoft Office Suite, Google Workspace). 

∙ Ability to multitask and work effectively in a dynamic environment. 

∙ Attention to detail and accuracy in record-keeping. 

Note: This job description is not exhaustive and may be subject to modifications based on organizational  priorities and developments within NaCCUA. 

How to apply: 

Send you CV and Cover letter stating your motivation for the role by email to the  General Manager NaCCUA 

23 Pultney Street Freetown 

gm.naccuasl2023@gmail.com and copy Baboucarr.Jeng@sparkassenstiftung.de  Closing date for the receipt of all applications is on Tuesday 30th April 2024. 

Women are strongly encouraged to apply.