Administrative Officer

Business Administration, Public Administration
Sierra Leone, Kono
July 22, 2026
Full Time
Application ends: August 5, 2026

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Job Description

                                           Vacancy Announcement 

Job Title:   Administrative Officer
Work Location:Kono
Department:Operations
Report to: Administrative Manager- Kono
Requisition Number:
Line Management No
Organisation Profile
Partners In Health (PIH) is a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We currently work in 11 countries, including Sierra Leone, where we strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all. In Sierra Leone, PIH is committed to strengthening long-term health system in support of the Ministry of Health (MOH), guided by public sector accompaniment, integrated and comprehensive services, and a commitment to advancing health equity. Partners In Health has built the Maternal Center of Excellence (MCOE) as an expansion of the Koidu Government Hospital in Kono district to raise the standard of care for mothers and newborns in Sierra Leone. A cutting-edge facility, the MCOE expands the campus of Koidu Government Hospital, dramatically increasing the number of beds, services, and facilities available to mothers and babies. By introducing new technology, investing in training for health care workers, and offering a preferential option for the poor, this cutting-edge facility will also prove what is possible as a model for care across the continent and beyond.
Position Overview: 
The Administrative Officer supports the daily administrative operations of the Kono office. The role is responsible for implementing administrative systems and SOPs, managing office supplies and  General Program Equipment coordinating maintenance and services, and maintaining accurate records. The post-holder ensures the office runs safely, efficiently, and professionally to support program and clinical teams.
Essential Duties and Responsibilities: 
Key Responsibilities

      1. Office Operations & Facilities Support

  • Coordinate day-to-day office running: cleaning services, utilities, minor repairs, security arrangements, and office supplies.
  • Serve as the first point of contact for service providers, and landlords.
  • Monitor office space allocation and ensure a safe, clean, and functional work environment.

      2. Supplies, General Program Equipment (GPE)& Inventory Management

  • Track and manage stock levels for office consumables and stationery.
  • Support the maintenance of the office General Equipment Register, including tagging, tracking, and routine checks.
  • Raise requests for procurement of administrative goods/services in line with PIH policy.

     3. Records & Documentation

  • Maintain organized filing systems for administrative records, contracts, service agreements, and correspondence.
  • Update and maintain office documentation, logs, and trackers as required by the Operations team.
  •  Support preparation of monthly administrative reports and data for the Administrative Manager.

      4. Logistics & Travel Support 

  • Assist with travel bookings, accommodation, and DSA processing for staff and visitors, in coordination with the HR/Fleet team.

      5. Administrative Support

  • Provide front-desk/reception support, manage visitors, and respond to routine office inquiries.
  • Support administrative staff scheduling and leave tracking for cleaners and office assistants.
  • Act as a backup to the Administrative Manager during absence.
Education and Work Experience Requirements: 
Education: Diploma or Bachelor’s degree in Business Administration, Public Administration, Office Management, or related field.

Experience: Minimum 3 years’ experience in administration, office management, or operations support. NGO experience is an advantage.

Skills: Strong organizational and multitasking skills; Proficient in Microsoft 365 suite; good written and verbal English. Experience with asset tracking or procurement processes preferred.

Core Competencies

  • Attention to detail and reliability 
  • Customer service and team-oriented attitude
  • Ability to work under pressure and manage multiple tasks
  •  Integrity, confidentiality, and commitment to PIH’s mission of health equity
Misconduct Disclosure
Partners In Health Sierra Leone is dedicated to preventing unwanted behavior in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.

The successful candidate will receive appropriate training and must adhere to the organization’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

As a participant in the Inter-Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures.

Method of application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses, and telephone numbers of three (3) referees not later than 11:00pm GMT on Thursday 6th August 2026.

 

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