Cleaning Company/Firm 

Job Description

TERMS OF REFERENCE FOR WE ARE PURPOSEFUL MOVEMENT BUILDING HUB,  FREETOWN,  

Type of Consultancy: Cleaning Company/Firm 

Reporting Lines: Facility Coordinator  

Contract: Six Months with possible extension 

Location: Freetown 

WHO WE ARE: 

Purposeful is an Africa-rooted global hub for girls’ activism. For millennia girls have played  a critical role in struggles for freedom and liberation. From Africa’s anti-colonial  movements to the Arab Spring to climate justice organizing and everything in between – their resistance has always sparked and sustained transformational change. And yet, too  often girls are separated and sidelined from resources and shut out from decision-making  spaces, their power deliberately obscured and hidden from view. Centering the political  power of young feminists across the world, we work so that girls and their allies have  access to the resources, networks and platforms they need to power their activism and  remake the world. 

As an Africa rooted, global hub for girl activists, Purposeful works to shift the allocation of  resources, policies and programmatic practices with and for girls and young feminists  across the world. This includes re-distributing resources in highly flexible and innovative  ways, including to girls shut out from traditional banking infrastructure. We leverage  learnings from our own practice to support others to move from protectionist to power 

building approaches that promote the collective liberation of girls. Working in partnership  with civil society and development communities we hold learning space, convene  practitioners, build national coalitions, and co-create collective advocacy voice. Across 

all that we do, we work to make girls political power visible so that their organising and  activism is resourced in healthy and sustainable ways for the long term. 

CONTEXT OF THE CONSULTANCY 

We Are Purposeful is looking for a dedicated and dynamic agency preferably female led or with women in leadership positions that have the necessary skills to provide  effective cleaning services at the new Movement Building Hub in Freetown. The building  will be a home for the Purposeful team and bring together girls, allies, and movement  allies. 

SCOPE AND DELIVERABLES OF THE COMPANY/FIRM 

The scope and deliverables of the Contract shall include but not be limited to the  following:  

▪ Cleaning of office space, meeting rooms, stairways, and common areas daily. ▪ Cleaning of all Library, and Reception area 

▪ Cleaning of art display center after events. 

▪ Monitoring and cleaning of the playground to ensure a healthy and non-hazard  environment. 

▪ Cleaning of the floor of all toilets, bathrooms, and their fixtures 

▪ Cleaning of the Kitchenette, canteen, and balcony 

▪ Cleaning of ceilings, windows, and glass doors – internal and external Waste  management. 

▪ Cleaning of the car park area and compound 

▪ Regularly emptying office bins and ensuring proper management and disposal of  waste in the building. 

▪ Cleaning of the Conference Hall to ensure the venue is ready for events and even  after. 

SUPPLIES AND EQUIPMENT 

The contractor will provide all equipment, as well as environmentally friendly cleaning  supplies required for carrying out the work. This comprises but is not limited to, such as  powder and bar soaps, scrubbing brushes, brooms, towels, mops, etc.  

We are Purposeful will provide all the supplies for toilets, kitchenettes, and desk cleaning  including – toilet paper, paper towels, disinfectants, kitchen towels, kitchen paper towels,  washing-up liquid, soap and replacement, soap detergents for the kitchenettes,  dishwasher supplies, as well as hand sanitizer refills. We would provide a dedicated  storage room on the premises for keeping cleaning supplies and equipment. 

REQUIRED SKILLS, EXPERIENCE, & QUALITIES 

The submitted proposal must include the following mandatory attachments. If any of the  documents and information is missing, the proposal shall be rejected. 

▪ Company profile and qualifications of contractor  

▪ Proven track record in rendering satisfactory services to high-end premises.  ▪ Submit references from at least three companies /organizations where similar  cleaning services have been or are provided by your company in the last five (5)  years and shall include customer name, official email, address of the company, and  telephone number.  

▪ Business registration certificates and Tax Clearance. 

▪ Detail pricing proposal 

▪ The personnel must have training and experience in rendering cleaning services in  such environments and must not have criminal records or pending court cases  against them. 

▪ Provide full uniforms to cleaners identified with the company logo and protective  wear i.e., shoes, gloves, and nose masks (occupational health and safety) 

APPLICATION PROCESS 

Interested companies can send their proposals to applications@wearepurposeful.org 

They can also visit the Premises to assess it before submitting an offer. Floor plans/areas  could be obtained, if required, at the visit to the premises. If you need further clarification  or have questions, contact Hawa Olive Brima (+23276683574) 

For more information on We Are Purposeful, please visit the website  www.wearepurposeful.org 

The closing date for submission of all proposals is the 13th of December 2023.