Confidential Secretary 

Job Description

JOB VACANCY – RE-ADVERTISED

Overview of Company: TANDEEN Group of Companies Limited is a local conglomerate with multiple areas of expertise offering professional services. The Company has a core of committed and dedicated local Technical Staff working together with experienced Engineers in place to strengthen its human resource. 

The Management of the Company has grown with a substantial increase in the share capital. Using it experience, TANDEEN Sierra Leone will continually play a professional and technical management partner role in serving institutions, organizations with interest in delivering services or products. 

The Company is engaged in the following: Procurement and sales of prepaid AMI Metering; Designing and consulting department on a wide range of engineering service, Prefabricated housing; Supervision of constructions of reinforced concrete structures, Supervision of constructions of steel structures, Surveying, Solar Energy Installations, Fishing etc.

We are looking for a highly motivated professional to work with our team to bring positive change in our businesses. Candidates are invited to apply for the position: 

Job Title: Confidential Secretary 

Purpose of the Role:

To provide effective and efficient Secretarial services to TANDEEN Group of Companies Limited and ensuring highest standards of best practices of discretion and integrity, sense of responsibility, excellent knowledge of office protocols and fielding interaction with the public.   

Reporting To: The CEO and Managing Director or their designee. 

Qualification: A Degree / HND in Secretarial studies, Public Relations, Hospitality, Business Administration, or related areas.  

Practical Experience: Minimum 3 years of experience in similar role.

Location: Freetown, Head office

Contract type: Full time / Open ended. 

Closing date: Friday March 8, 2024

Competencies & Skills

• High degree of multi-tasking and time management capability.
• Ability to interact with team members in a friendly and helpful manner.
• Excellent written and Verbal communication skills.
• High degree of integrity and professionalism.  
• Ability to professionally deal with clients on a regular basis. 
• Aesthetically pleasing and stunning.  
• Knowledge of the company and trends impacting the business.
• Ability to demonstrate high degree of confidentiality. 
• Capable of typing an average of 80 – 100 words per minute.
• Demonstrated ability in the use of Blind / Touch typing skill.
• Demonstrated ability to promptly report for work at all times when called upon by supervisor.
• Proven work experience as Confidential Secretary or Administrative Assistant.
•  Proficiency in the use of M S Word, Excel, and PowerPoint.  
• Ability to display professionalism and composure during potential pressure. 

Essential Duties and Responsibilities include but not limited to the following.

• Perform confidential Secretarial and Clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the company.

• Assist the Chairman / CEO and the Managing director in the preparation of reports and documents by gathering and organizing data, using Word processing, copying, collating, and transmitting or distributing final products. 

• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.  

• Responsible for thoroughly vetting / proofreading all official documents before approval by Chairman / CEO and or Managing director.     

• Welcoming visitors and clients 
• Scheduling meetings and appointments 
• Preparing and managing correspondences (incoming and outgoing), reports and other official documents.
• Organizing meetings and maintaining office systems and files.
• Making travelling arrangements for executives where necessary 
• Answer phone calls and redirect them when necessary.
• Check frequently the level of office supplies and place appropriate orders.
• Manage the daily attendance register of staff and liaise with the HR manager on a weekly and monthly basis.
• Prepare and disseminate correspondences, Memos, and forms.

• Any other duty that may be assigned to with time.

Mode of application:

Interested persons should send in their updated curriculum vitae including names and addresses of two referees, their Telephone numbers and a cover letter to email: j.russell@tandeen.org and copy jamesrussell2010@rocketmail.com or call: 078278047 not later than Friday March 8, 2024. Only shortlisted applicants will be contacted.

Successful candidate will be required to sign the TANDEEN Code of Conduct policy.

Note: Application sent through any other means will not be considered. Please ensure that subject reads “Application for the position of Confidential Secretary”. Referees of successful candidate will be contacted. 

Women are strongly encouraged to apply.  

PLEASE DO NOT RE – APPLY, WE ALREADY HAVE YOUR DETAILS IN OUR SYSTEM.