Data Officer
Job Description
JOB DESCRIPTION
DATA OFFICER
FREETOWN
Welbodi Partnership is a UK-registered charity working to reduce maternal and child mortality and morbidity in Sierra Leone. Since 2008, Welbodi Partnership has worked in close partnership with hospital management, health facility staff, and the Ministry of Health to improve access to maternal and child health outcomes in Sierra Leone. We do this through a range of health system strengthening activities, staff training, hospital improvement projects, and community engagement. For further information about our work, please see: www.welbodipartnership.org
Job Identification
Job Title Data Officer
Location Freetown with frequent travels to implementing districts
Reporting line The Data Officer will report to the M&E Manager.
Contract Type and Length Fixed term; 7 months
Department / Project Program – Saving Lives phase 3
- Purpose of The Role
Monitoring, Evaluation, Accountability and Learning (MEAL) are essential in the design and implementation of WP’s programs. The primary role of the Data Officer is to work directly with technical and program staff to ensure implementation of high-quality MEAL at the field and strategic levels. The position provides technical analysis, design and support in the area of Monitoring, Evaluation, Accountability and Learning in line with WP’s standards, donor guidelines to deliver high-quality health programming. Working closely with DHMT’s and WP program team, the Data Officer develops effective MEAL systems and data collection tools and conducts data entry and analysis that informs reporting under the FCDO funded Saving lives 3 program in Sierra Leone.
- Key Relationships (Optional)
- District Health Management Team (DHMT)
- Peripheral Health Unit (PHU) and Hospital Staff
- Local authorities and Community Chiefs
- Health led services and pregnant women
- Welbodi Head of Programme
- Welbodi M&E Manager
- Other consortium partners.
- Working Conditions
Working hours – Full-time 45 hrs/week
- Key Responsibilities
- Monitoring & Evaluation
- Develop WP office M&E processes, methodologies and tools for planning, monitoring, evaluation, accountability and learning in line with WP policies and standards and harmonize them with WP country office M&E systems.
- Monitor implementation of systems, processes and tools ensuring quality and consistency in M&E data collection and reporting
- Produce a comprehensive M&E plan for the program and conduct regular progress monitoring of the plan
- Provide technical expertise in household survey sampling design, questionnaire development, enumerator training and implementation, including programming needed for electronic data collection
- Contribute to the development of project proposals and internal and external reports, including assessments, baseline and end line survey reports which include data analysis, interpretation, and recommendations.
- Conduct data quality assessments & data audits to ensure that the collected data is accurate and maintains the integrity of the project
- Conduct beneficiary interviews, focus group discussions, and quality improvement verification visits to the project sites as required by the program
- Collaborate with WP country office team and other consortium Programs and technical team for data sharing, reporting, and quality improvement
- Collaborate with local Ministry of Health and Sanitation (MoHS) for ethics approvals for all surveys
- ACCOUNTABILITY
- Maintain a record of beneficiary complaints and actions taken settling such complaints
- Contribute to the establishment of effective complaints, accountability and response mechanism to enhance feedback, trust and confidence with beneficiaries
- Ensure accountability mechanisms are integrated into country strategies, program design, and monitoring and evaluation systems
- Ensure data storage and systems for sharing are set up to protect confidentiality of personally identifying beneficiary data and adhere to WP and donor data storage and sharing policy.
- Contribute to the safeguarding of program participants and personnel through promoting an environment of awareness and upholding the code of conduct provisions of WP Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
- LEARNING
- Develop systematic approaches that support documenting how change is happening within programs and making knowledge accessible and usable at local, country office and global level to inform programming
- Support and organize collection of success stories, case studies, best practices and photos of activities for knowledge management and dissemination.
- Maintain a filing system for all MEAL activities, reports and analyses in hard and soft copies, including backups
- Coordinate with M&E counterparts in other consortium members and information management working group
- Perform any other duties deemed necessary to support the effective delivery of the programme, as directed by line management.
- Qualifications and Experience
Education
- University Bachelor’s degree in statistics or public health.
- A diploma in medical disciplines like CHO, Nursing and midwifery will be an added advantage
Experience
- At least 3 years’ experience in similar roles in NGOs.
- Experience in designing M&E plans, indicators, data management tools etc
- Experience in formulating periodic reports with graphics showing programmatic progress or country level performance and quality.
- Familiar with health service delivery, research or NGO project implementation in Sierra Leone, those with benefit of women and children would be an advantage
Skills and Competencies:
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Strong quantitative and qualitative sampling and data analysis techniques report writing and documentation skills
- Proficiency in MS Word and Excel]
- Fluency in any local language
- Safeguarding
Welbodi Partnership is committed to safeguarding and promoting the welfare of children, young people, vulnerable adults and staff. All staff are expected to uphold safeguarding standards and report any concerns in line with policy.
- Data Protection
Welbodi Partnership complies with the General Data Protection Regulation (GDPR) and all applicable data protection laws. Staff must ensure that data is handled securely and confidentially in accordance with policy.
- Equality and Diversity
Welbodi Partnership is committed to a comprehensive policy of Equal Opportunities in volunteering and employment in which individuals are selected and treated on the basis of their relevant merits and abilities and are given equal opportunities within the organisation. It is the Welbodi Partnership’s policy as an employer to treat all people equally irrespective of race, ethnic origin, nationality, sex, marital or parental status, sexual orientation, creed, disability, age or political belief.
- Working Conditions
Welbodi Partnership operates in tertiary and primary healthcare facilities in one of the world’s poorest countries. Consequently, working conditions can be challenging, including many things we take for granted in other working environments, such as running water, power, communications, staff competency and regular supplies of essential medicines and equipment – many of these things are not a given in the environments where we work. Whilst every reasonable effort is made to ensure a safe working environment, this is a challenging context, much of which is out of our control. Welbodi Partnership places a strong emphasis on staff health and well-being and strives to ensure staff comfort at all times.
To apply for this position please send your cover letter, CV and contact details of 3 referees in one email to jobs@welbodipartnership.org using the following subject title: Application – Data Officer.
Please note, both CV and cover letter should be in English and the role/location you are applying for mentioned clearly in the email subject-header. Additionally, CVs should be no more than 4 pages long and your cover letter should be 2 pages maximum. Please do not send any additional documentation at this stage.
Only short-listed candidates will be contacted for further stages.
The closing date for applications is the 25th of May 2026. We encourage potential applicants to submit as soon as possible.
For any queries relating to the position, please email jobs@welbodipartnership.org.