Deputy Finance Manager

by Action Hunger Hunge

in Accounting / Finance
Full Time
Sierra Leone, Freetown
March 28, 2024

Job Overview

  • Date Posted
    March 28, 2024
  • Location
    Sierra Leone, Freetown
  • Expiration date
    April 10, 2024
  • Experience
    3 Years
  • Gender
    Both
  • Qualification
    Certificate, Bachelor Degree
  • Organization
    Action Against Hunger
  • Required Languages
    English

Job Description

 

 

                                                              JOB ADVERT

Deputy Finance Manager

(National Status)

Action Against Hunger is an equal opportunity employer

Women are strongly encouraged to apply

ABOUT US 

International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in both Liberia and Sierra Leone in 1991 during the Civil War and since then has been operational in the two countries by implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods and advocacy geared towards the reduction of the prevalence rates of under-nutrition in both countries. The Sierra Leone Coordination office is based in Freetown, Sierra Leone overseeing the operations in Bonthe and Moyamba. 

Action Against Hunger is recruiting a suitably qualified Sierra Leonean as Cashier Accountant to ensure sound accounting and financial procedures as defined for the mission and within the Action Against Hunger management framework 

Objective of post Ensure sound accounting and financial management according to the procedures defined for the mission and within the ACF financial management framework

Mission 1: Contribute to budget follow up in terms of financial support

The Deputy FM Accountancy  is responsible for:

  • Organise and check the timely receipt of the bases’ monthly accountancy.
  • Check accounting documents: consistency between vouchers and cashbooks, physical cash count and balances, bank reconciliation, etc.
  • Check cashbooks information: accounting codes, project codes, contract codes, budget lines, and description, log reference, etc.
  • Check accounting voucher consistency: missing document, translation, signatures, etc.
  • Request additional information from the bases, as needed.
  • Send written feedbacks to Base Admins on their accountancy (soft & hard copies).
  • Supporting base administrators on their accountancies improvement

Mission 2: Focal Person in mission accountancy and mission audit

The Deputy FM Accountancy  is responsible for:

  • Update the SAGA software with new version and new parameters.
  • Register new projects parameters or third parts received from Finance HoD.
  • Ensure the bases cashbook or backup setup and import it in the software.
  • Create mission Parameter and send to Bases for smooth Accountancy importation in to Saga software.
  • Import the Paris files and update the monthly Expat follow-up.
  • Check the consolidated backup: consistency of the information, non-checked entries, class 4 and 5 matching, etc.
  • Update the monthly exchange rate table. (SAGA & TMP)
  • Carry out the In Kind Donation entries into the system. 
  • Proceed to the closure after checking of Finance HoD.
  • Make ODs (various operations) of regularization after the monthly closure.
  • Prepare the Monthly accounting bundle and submit to Finance HOD for review.
  • Prepare the response to HQ feedback on accountancy closure.
  • Preparation of account and supervising the audits.

Mission 3 : Assist Finance HOD to Manage the Finance team under his/ her supervision and be Technical/Support Manager of Finance Coordinators in the bases

The Deputy FM Accountancy is responsible for:

  • Assist in the day-to-day management of capital finance team (guidance, follow-up, motivation…)
  • evaluating the performance and developing the skills of base finance team members
  • management of the teams for which s/he is support/technical Manager
  • provide capacity building training for the finance teams in base office.
  • Taking part in the recruitment of team members
  • Working out and monitoring individual action plans for team members
  • Providing for appraisal interviews for team members and Providing technical support to the teams.
  • Paying regular visit to the Base office.

Mission 4: The focal point at Mission level for SAGA Accountancy Software 

The Deputy FM Accountancy is responsible for

  • Supervise monthly ACF double filing system of accounting documents and make sure accountancy is filled in E-arching system.
  • – Supervise the printout of the analytical ledger per contract.
  • – Ensure the classification of previous accounting justification whose budgetary allocation has been modified.
  • – Oversee the update of the filing follow-up table including scheduled audits.

Mission 5: Cash Management:

  • Focal Person in managing the cash/bank book
  • Attending to the fund needs of the organization
  • Validating and booking support document related to payment
  • Conducting weekly cash count
  • Assist in conducting field payments

Mission 6: Any other Matter

  • Any other tasks assigned by the supervisor
Education Diploma / Level of studies: Higher degree in business or finance; Professional certification in Accounting or Finance would add advantage
Experience Minimum of 3 years professional work experience in a finance or accounting role for NGO (accounting, cash and budget management, knowledge of donor’s and ACF guidelines, internal audit process). Experience in coaching and team building; Experience in communicating financial results to managers; Experience of managing & supporting staff
Required Skills Advanced skills in computers; Knowledge and experience of SAGA accounting software; Proactive; Professionalism, Good interpersonal skills and very good knowledge of English; Skills in coaching, training and developing staff.

WORK CONDITIONS

Reporting to : Finance Manager

Technical/Support Manager : Head of Support

Manages team members in the base and provide technical  support to Managers in the field

STARTING DATE: May 2024

MONTHLY BASIC SALARY: 7,714.01 SLE 

HOUSING AND TRANSPORT ALLOWANCE: 15% of basic salary each

 HOW TO APPLY:

 Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject “Deputy Finance Manager” to

recruitment@sl-actionagainsthunger.org

Deadline for the receipt of applications is Wednesday, 11th April, 2024.

Due to the urgency of this position, applications may be sorted on a rolling basis.

Only short-listed candidates will be contacted for a written test and oral interview.

Please state the position applied for on the subject line of your email.

Action Against Hunger is an equal opportunity employer. 

Women are strongly encouraged to apply

 

Related Jobs