Finance Assistant

Role purpose:

To support the finance manager by inputting financial data in an efficient, accurate and timely manner. Likely to operate in one office with supervision. To prepare financial documentation including cheques, petty cash reimbursement, petty cash advances and all staff floats. To ensure efficient and accurate cash and bank books are maintained and monthly accounts and returns are produced in a timely manner. To ensure efficient, accurate and timely collation of finance information requested by senior colleagues. To extract reports from the financial and administration systems to review the status of the budget and the adherence to financial policies and procedures. This role may or may not include providing administrative support to the office.

Key outcomes

Cash, bank books and other financial documentation is maintained in an accurate and timely 

   fashion.

• Monthly accounts and financial returns produced and submitted in an accurate and timely 

   fashion.

• Local budgets are reviewed, updated and administered accurately.

• Christian Aid and donor financial policies and procedures are complied with.

• Senior finance staff are assisted in meeting office financial requirements.

• Good relationships with third parties, suppliers and partners are maintained through positive 

  communication

Role agility

Surge capacity for emergency responses No

To respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty that is consistent with the nature of the job and its level of responsibility may be assigned.  Employees may be required to change the focus of their role from time to time.

External The post holder will relate externally to relevant partners. 

Internal The post holder will work closely with the Country programme team, administrative team and finance Team.

Budgetary/savings responsibility  This role will support in the annual budgeting for the project’s expenditures and ensure value for money is achieved for the respective activity expenditure. Delegated authority for decision making with parameters agreed with relevant colleagues. The ability to make day-to-day decisions to assist in the smooth running of the Project, and partner offices.  

Strong analytical, creative and strategic thinking and planning skills required. The post holder efficiently prioritises and manages a high workload and multiple tasks with competing demands on their time. He/she takes into account the wider and longer-term consequences of their and other people’s ideas, recommendations and decisions. Risk assessment is an important part of developing solutions.   

Continuously look for opportunities for self-development. Give and receive honest and open feedback in a timely manner. 

Child protection clearance Standard  Counter terrorism screening Required

Essential

Essential

• Specialized knowledge of finance. Intellect or qualifications equivalent to A Levels or BSc Degree in Accounting or related field.
• Verbal and written fluency in local language.
• Proven ability to address a small range of straightforward financial issues and a learning period of a year. 
• Knowledge in the use of SUN Software

Desirable

Knowledge of working in the NGO sector.