Human Resource Manager

Job Description

Job Vacancy Announcement!! 

Jhpiego is an international, non-profit health organization affiliated with The Johns  Hopkins University. For 40 years and in over 155 countries, Jhpiego Corporation  has been providing technical support to the Ministries of Health in partner  countries across the globe for the past 40 years in a variety of technical areas  including cervical cancer treatment and prevention, community health, HIV and  AIDS, maternal and newborn health, health workforce capacity development (both  Pre-service and in-service), family planning, malaria, and IPC/WASH. 

The following vacant position is available for immediate filling: 

Position : Human Resource Manager 

Reports to : Country Director  

Job Location : Freetown, Sierra Leone 

Job Summary 

The Human Resource (HR) Manager is responsible for implementing and  maintaining HR systems and ensuring compliance with organizational policies,  procedures and donor regulations. 

Policy and Procedures  

• Provides oversight to compliance with policies and procedures outlined in the  Jhpiego HR manual  
• Consults with local lawyer to ensure compliance with SL’s labour laws 

JEMS 

• Establishes and maintains personal records for all staff on the Jhpiego  Enterprise Management System (JEMS)  
• Ensures high-quality administration of the JEMS system including, adding new  staff members, updating holidays and supporting the addition of new modules  and functions, and training staff to utilize them  
• Provide regular HR feedback to all staff regarding timesheets, leave balances  Medical Insurance 

• Manages relationship with Medical Insurance company including adding new  members, managing claims and reimbursements 

Recruitment  

• Leads the recruitment processes for all local hires including finalizing and  developing job descriptions, posting vacancy notices, shortlisting candidates,  finalizing the interview process (e.g. interview guides and exercises),  implementing the interview process, selection of candidates, negotiating of  salary, signing of contracts and documentation of the process.  
• Negotiates and issues contracts for local consultants, in conjunction with  Procurement 

Performance Management  

• Leads the implementation of the performance review processes including  orientation of all staff, dissemination of documentation, oversight to complete  documentation and processes, compilation of results, and support for the  proposal of merit increases. Support the implementation of any grievance or  disciplinary action that needs to be taken 
• Supports supervisors in implementing performance improvement processes,  when needed  

Conflict Resolution 

• Offers support in conflict resolution  

Capacity Development  

• Manages capacity development and training opportunities for staff 
•  Consult with a lawyer to ensure compliance with Labour Laws 

Safety and Security 

• Implements security guidelines outlined in the security manual  • Revises security manual as needed 
• Ensures effective safety and security committee  
• Acts as security focal person  
• Ensures fire safety registration  
• Maintains security phone tree  

Required Qualifications, Knowledge, Skills, and Abilities: 

• MBA or similar qualification with at least 5 years of relevant work experience  especially office and human resource management  
• Proficient in MS Office especially Excel 
• Previous experience with electronic HR management systems is advantageous 
•  In-depth knowledge of SL’s labor laws 
• Excellent communication skills including fluency in spoken and written  English 
• Demonstrated management skills 

Note: All staff members of Jhpiego, regardless of the level of their  responsibilities are expected to: 

• Model the mission and values stated above. 
• Contribute to the knowledge-sharing and transfer process.
•  Make responsible decisions that result in time and cost containment and clear accountability. 
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed. 
• Multitask, be able to manage competing priorities, and be able to prioritize to meet program and/or organizational objectives. 

Qualified persons are required to send their Curriculum Vitae (CV) and  application letter to: 

SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are  applying for, if not clearly stated your application will not be considered. 

The deadline for the submission of applications is 10th June 2024. Given the likely  high number of applications, only shortlisted candidates will be contacted. 

Jhpiego is an Affirmative Action/Equal Opportunity Employer