Procurement Officer

Job Description

BRAC Microfinance Sierra LeoneLimited (BMSLL)

Position: Procurement Officer

Are you a competent, dynamic and self-motivated individual? Apply to fill for the position of Procurement Officer in the largest microfinance institution in Sierra Leone. We encourage experience graduate to apply. In this position, you will be reporting to the Human Resource and Training Manager.  BRAC Microfinance (SL) Limited (BMSLL) launched in 2008 has grown to become the largest microfinance institution in the country. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas, to create self-employment opportunities, build financial resilience, and promote women’s entrepreneurial spirit by empowering them economically. Our core products include a group-based microloan provided exclusively to women, and small enterprise loans for entrepreneurs seeking to expand their businesses. We also provide loans for jobholders with low to moderate income and agrifinance loan to support smallholder farmers to enable them scale-up their farming activities, leading to increased yields and higher income. In all our endeavors, we adhere to the Universal Standards for Social Performance Management and the Client Protection Principles, placing clients’ well-being at the center ofeverything we do to achieve our social mission.

JOB PURPOSE: The Procurement Officer is responsible to facilitate a transparent cost effective procurement process for the organization in order to meet the requirements of various department on time with best value for money.

JOB SUMMARY:

1. The Procurement Officer will assist in building and maintaining a firm supplier base through an approve supplier and vendor list
2. Engage the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
3. Liaise with accounts / finance department to help the smooth flow of the invoicing and payment process
4. Work together with Procurement Committee in the selection of qualified suppliers
5. Oversee the acquisition of materials needed for general supplies, for offices, facilities and equipment.
6. Maintaining adequate records of purchases
7. Coordinate with procurement committee to review, evaluate, and approve specifications for issuing and awarding bid
8. Developing business by gaining new contracts, analysing logistical problems and producing new solutions.
9. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them
10. Liaising with department/ operational personnel to determine levels of day to day consumables and spares to be held in stock conducting market surveillance to ascertain the best products and suppliers in terms of best value, delivery schedules and quality Ensure that there is a procurement plan in place

SAFEGUARDING RESPONSIBILITIES:

1. Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
2. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
3. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

EDUCATIONAL REQUIREMENTS:
A Bachelor degree in Procurement and Logistics or other related fields

OTHER REQUIREMENTS
Attached copy of Nation ID Card, Passport or Birth Certificate
Attached copy of Academic Certificate

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE
At least 3 years experience in similar position, with sound understanding of working with anINGO;
Knowledge and experience in the supply chain.
Previous experience in leading, managing, and advising teams of staff and partners.
Experience and flexible approach to problem solving and prioritizing a high workload and multiple tasks.
Excellent computer skills, with significant experience in Excel and MS word.
Excellent organizational skills, including the ability to plan comprehensively, set priorities, and manage multiple tasks efficiently.
Proven ability of initiative, work with limited supervision and give support, guidance and training.
Excellent interpersonal skills, ability to work with discretion regarding confidential information, possession of sound judgment and attention to detail.

EMPLOYMENT TYPE: Full Time
JOB LOCATIONS: Freetown – Country Office

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Interested candidates need to send a letter of interest indicating the title of position applied for, updated CV mentioning educational grades, through email to recruitment.sierraleone@brac.net, OR by hand to our Country Office – 2 Samuel Bannister Drive, Wilberforce, Freetown.

Only completed applications will be accepted and shortlisted candidates will be contacted. Women are strongly encourage to apply

Application deadline: 24 th May, 2024

BRAC Microfinance (SL) Limited is committed to safeguarding children, young people and vulnerable adults, and expects all employees and clients / beneficiaries to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse,