Risk and Compliance Coordinator

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Job Summary

Responsible for Global Fund Grant Cycle (GC) 7 grant on HIV, TB and Malaria’s overall risk identification, analysis and management through the implementation of measures to minimize the Grant’s risk in compliance with policies, procedures, standards and statutory requirements whilst facilitating a Risk Management Framework/Plan within which to effectively manage risks and inform decision making.

Major Activities: % Time

Planning and Control: 20% of time

• Develop annual Risk Management Plan for the Global Fund Grant.
• Facilitate the identification, measurement, assessment, monitoring, and control of risks in World Vision Malawi – Global Fund Grant.
• Monitor compliance of the grant to ensure full and consistent compliance with general and specific requirements of The Global Fund.

Risk Monitoring and Reporting: 25% of time

• Lead monitoring and reporting of deficiencies and material weaknesses in internal controls.
• Provide appropriate advice to Project Management Unit on risk mitigation and risk appetite
• Support and monitor implementation of Audit recommendations.
• Analyze common audit findings and propose internal control improvement strategies.
• Keep abreast with risks arising from changes in relevant regulations and recommend changes to policy.
• Coordinate logging all reported incidents of fraud, corruption, harassment, safeguarding or other unethical practices
• Coordinate partner monitoring for every quarter and follow up on implementation of recommendations

Risk Management: 20% of time

• Coordinate full compliance with before the fact Blocked Parties Screening (BPS) requirements of WVI and donors. This relates to vendor, partner and staff screening, and direct responsibility to ensure that SRs are fully compliant with this requirement.
• Coordinate full compliance with Labour Distribution Reporting (LDR) and timesheet reporting as per WVI policies and donor regulations
• Review and confirm that fair share of support cost as allowable per donor regulations, and that the allocation of support cost demonstrates full cost recovery in compliance with WVISL cost allocation policy and donor requirements
• Review On-Time-Payment performance and coordinate to supplier account reconciliations and sharing of payment advices and withholding tax deduction letters
• Review and track age of assets and liabilities in the balance sheet of GC7

Training and Capacity Building: 10% of time

• Conduct project-wide training and awareness sessions on internal control and risk issues.
• Equip the organization to understand and manage their responsibilities in terms of Risk Management and Reporting.
• Coordinate capacity and risk assessment of all Sub-Recipients (SRs) and Service Providers (SPs) of the GC7 grant
• Coordinate capacity building of partners

Compliance Management: 15% of time

• Conduct special reviews & investigations and ensure that internal controls are developed and implemented
• Keep abreast with risks arising from changes in relevant regulations and recommend changes to policy and procedures.
• Conduct compliance spot checks on finance and program me implementation.
• Conduct whistle-blower investigations and advise on appropriate action.

Grant Closure Process: 10% of time

• Review Performance Update Reports
• Finalise verification and reconciliations of Equipment, and Non-Cash Assets and produce a Comprehensive List of Assets.
• Coordinate disposition of Cash Assets, Equipment and Non-Cash Assets

Required Professional Experience          

• Experience:  3 years finance or risk management experience as in an NGO environment

Required Education, training, license, registration, and certification      

• Minimum Educational level required:   Degree in Accounting or Finance.

Preferred Knowledge and Qualifications             

• Advanced knowledge in MS Excel/Word/PowerPoint
• Good analytical skills
• Budgeting and financial reporting skills

Travel and/or Work Environment Requirement

• The position requires the ability and willingness to travel domestically up to 25%

Language Requirements

• Excellent oral and written communications skills in English

Applicant Types Accepted:

Local Applicants Only