Senior Administrative Officer

by Mott Macdonald

in Finance, Health and Care, Safety and Security Officer
Full Time
Sierra Leone, Freetown
November 12, 2024

Job Overview

  • Date Posted
    November 12, 2024
  • Location
    Sierra Leone, Freetown
  • Expiration date
    November 25, 2024
  • Experience
    5 Years
  • Qualification
    Bachelor Degree
  • Organization
    Mott MacDonald
  • Required Languages
    English, Krio

Job Description

Senior Administrative Officer (X1), SSEIP2

FCDO awarded Mott MacDonald to lead the implementation of the Sierra Leone Secondary Education Improvement Programme (SSEIP) 2, which builds on the work of the first phase: Sierra Leone Secondary Education Improvement Programme (SSEIP), also called Leh Wi Lan (Krio for “Let’s Learn”). The programme will support the Ministry of Basic and Senior Secondary Education (MBSSE) to improve learning outcomes for boys and girls at the secondary level and to increase the enrolment, retention and well-being of girls and children with disabilities in school.  

Equality, diversity, and inclusion (EDI) are at the heart of our organization. We promote equal opportunities and have initiatives to create an inclusive workplace culture. WE ARE ESPECIALLY KEEN TO HEAR FROM FEMALE APPLICANTS TO CREATE A GENDER-BALANCED TEAM. If you have a disability and would prefer to apply in a different format or would like us to make any adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Job description
Job title Senior Administrative Officer 
Salary range Negotiable, contract position
Time commitment Full-time, contract position
Location Freetown
Travel The position requires regular travel nationwide to the district and school level.
Start date December 2024
Report to Operations Manager 
Example duties and responsibilities
  • Support the Implementation of Activities:
  • Review budgets for activities to ensure accuracy and compliance with MMSL policies.
  • Provide operational and logistical support to the implementation of project activities.
  • Coordinate with District Programme Officers to ensure that the required support to implementation of activities is provided on time.
  • Procurement:
  • Support the Operations Manager to implement the MMSL procurement policy.
  • Support the Operations Manager to update the approved suppliers list.
  • At Freetown level, lead in requesting for quotations from service providers for stationery, office supplies, venue rentals for workshops.
  • Prepare evaluations for procurement of goods and services and present for review and approval.

Travel Management:

  • Lead to manage MMSL’s relation with hotels across the country.
  • Lead to book hotels for staff and partners to stay.
  • Liaise with hotels to ensure that they are paid on time. 
  • Health Safety and Security:
  • Support the Operations Manager to implement MMSL Health, Safety and Security policy.
  • Ensure that the MMSL office follows the Health, Safety and Security Policy.
  • Ensure that all staff aware and follow the Health, Safety and Security Policy whenever they are in the office conducting MMSL business.
  • Office Administrations:
  • Allocate and process internet and mobile phone top up for staff telephones and internet modems respectively.
  • Through the Office Assistant, oversee office cleaning, utilities, repairs, and maintenance.
  • Through G4S, oversee security of the MMSL office.
Closing date Applications must be received by CLOSE OF BUSINESS  25th November 2024
How to submit Please click on the link and follow the instructions. https://apply.mottmac.com/job-invite/5914/

NO HARD COPIES ACCEPTED
What to submit Completed cover letter AND Curriculum Vitae, including 3 referees preferably HRs of your former and current employers.

 

Candidate profile
Experience/skills
  • Good experience on how to support the implementation of activities, especially large-scale training of school actors at district and school levels.
  • Good experience in how to implement office Health, Safety and Security
  • Knowledge of office administrations functions such as procurement, travel management, office administration
  • Fluent use of core computer skills, including Microsoft Office (Word and Excel.
  • Strong communication skills to communicate clearly, both oral and written.
  • Ability to work effectively as part of a team, which includes supporting government officials.
  • Ability to prioritise and work under pressure.
 Mindset
  • Independent and proactive.
  • Keenness to bring about positive change.
  • Collaborative and respectful of others.
  • Problem solving and troubleshooting.
  • Willingness to travel regularly to remote schools.
Commitment 
  • Gender and disability inclusion, including child protection and safeguarding.
  • Support to raising student learning outcomes.
  • Working with and through others.
  • Respecting and meeting deadlines.
  • Continuous improvement.
  • Willingness to relocate and be based in Kambia district
Qualifications
  • Higher (undergraduate) degree in a relevant area or equivalent 
  • Practical experience in project compliance, health and safety, project support and coordination, finance, and operations with reputable international organisation(s); 
 Language
  • English (professional proficiency) 
  • Krio (fluent spoken)