TENDER NOTICE: Supply of Printing Materials
Job Description
Invitation to Tender
Supply of Printing Materials
RFP # 08/2026/101
Introduction
BRAC Microfinance Sierra Leone (SL) Limited (BMSLL) was launched in 2008 and has grown to become the largest microfinance institution in the country. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas, to create self-employment opportunities, build financial resilience, and promote women’s entrepreneurial spirit by empowering them economically.
Our core products include a group-based microloan provided exclusively to women, and small enterprise loans for entrepreneurs seeking to expand their businesses. We also provide loans for jobholders with low to moderate income.
In all our endeavors, we adhere to the Universal Standards for Social Performance Management and the Client Protection Principles, placing clients’ well-being at the center of everything we do to achieve our social mission.
Brac Microfinance Sierra Leone Limited invites eligible, qualified suppliers to submit bids for the provision of printing services detailed below. We seek reputable printing suppliers who demonstrate expertise, reliability, and the ability to support our organizational requirements within Sierra Leone.
| Item | Description of Goods/Jobs | Unit | Total Qty |
| 1 | A4 Loan Application Form (Two Leaf) 100×1 ply on bond 80 GSM | PAD | 2400 |
| 2 | A4 Loan Agreement (four Leaf) (100×1 ply on bond 80 GSM) | PAD | 4100 |
| 3 | A4 Demand Promisary Note (100×1 ply on bond 80 GSM) | PAD | 1300 |
| 4 | A4 Mortgage Deed (100×1 ply on bond 80 GSM) | PAD | 4600 |
| 5 | A4 Affidavit (100×1 ply on bond 80 GSM) | PAD | 1150 |
| 6 | A4 Loan Disbursement Sheet (100×1 ply on bond 80 GSM) | PAD | 4600 |
| 7 | A4 The Contract Guarantee (100×1 ply on bond 80 GSM) | PAD | 2600 |
| 8 | A4 Nominee Form (100×1 ply on bond 80 GSM) | PAD | 2400 |
| 9 | A4 Report on Land Investigation (100×1 ply on bond 80 GSM) | PAD | 4800 |
| 10 | A4 Monthly Loan Collection Schedule (100×1 ply on bond 80 GSM) | PAD | 2000 |
| 11 | A5 Money Receipt (Triplicate) on NCR Paper 50×3 ply | PAD | 9000 |
| 12 | A5 No of Passbook on 80 GSM bond with vanguard | PAD | 18500 |
| 13 | A4 No of Borrower Information Register 100×1 ply on bong 80 GSM | PAD | 700 |
| 14 | A4 Survey Form (SEP) 100X1 ply on bond 80 GSM | PAD | 1000 |
| 15 | A4 Repayment Capacity Analysis Form 100X1 ply on bond 80 GSM | PAD | 1400 |
| 16 | A4Job Holder Loan Application (two leaf) 100X1 ply on bond 80 GSM | PAD | 2500 |
| 17 | A4Job Holder Loan Agreement (four Leaf) 100X1 ply on bond 80 GSM | PAD | 2500 |
| 18 | A4Kiva Client Waiver Form 100X1 ply on bond 80 GSM | PAD | 1200 |
| 19 | A4 Loan Application and Loan Appraisal (back & front) 100×1 ply on bond 80 GSM 100 Pad | PAD | 1250 |
| 20 | A4 Promisery Note & Guarantor Form (Back & Front) 100×1 ply on bond 80 GSM 100 Pad | PAD | 460 |
| 21 | A4 Basic Information & RCA (single sheet) 100×1 ply on bond 80 GSM 100 Pad | PAD | 460 |
| 22 | A4 Loan Disbursement sheet (single sheet) 100×1 ply on bond 80 GSM 100 Pad | PAD | 700 |
| 23 | A5 Members Signatory Card Vanguard (single sheet) on 18- GSM white Bristol Board | PAD | 31000 |
| 24 | A4 Members Admission Form (single sheet) 100×1 ply on bond 80 GSM 100 Pad | PAD | 860 |
| 25 | A5 Passbook (SN) 24 pages on GSM bond with pink vanguard cover | PCS | 41000 |
| 26 | A4 Load Security Refund (MF) (single sheet) 100×1 ply on bond 80 GSM | PAD | 30 |
| 27 | A4 Household Survey Form (single sheet) 100×1 ply on bond 80 GSM | PAD | 75 |
| 28 | A5 Travelling Bill (single sheet) 100×1 ply on bond 80 GSM | PAD | 900 |
| 29 | A5 Debit Voucher (back & front) 100×1 ply on bond 80 GSM 100 Pad | PAD | 1500 |
| 30 | A5 Travelling Authorization (single sheet) 100×1 ply on bond 80 GSM 100 Pad | PAD | 50 |
| 31 | A5 Transfer Voucher (back & front) 100×1 ply on bond 80 GSM 100 Pad | PAD | 400 |
| 32 | A5 Journal Voucher (back & front) | PAD | 50 |
| 33 | A3 Stock Register (back & front) | PCS | 30 |
| 34 | A4 Leave Application Form (single sheet) 100×1 ply on bond 80 GSM 100 Pad | PAD | 40 |
| 35 | A4 Branch Manager Daily Checklist (single sheet) 100×1 ply on bond 80 GSM Pad | PAD | 350 |
| 36 | A4 Leave form 100×1 ply on bond 80 GSM 100 Pad | PAD | 26 |
| 37 | A5 Requisition Form (triplicate) 50×3 Ply on NCR Paper | PCS | 85 |
| 38 | A4 Challan Form 50×3 ply on NCR paper | PCS | 22 |
| 39 | A5 Credit Voucher (back & front) 100×1 ply on bond gsm pad with colored paper | PAD | 700 |
| 40 | A3 Attendance Register Landscape (back & front) 100×1 ply on bond gsm pad with hard cover | PCS | 30 |
| 41 | A4 IOU Form (single sheet) 100×1 ply on bond gsm pad | PAD | 23 |
| 42 | A4 Resignation Form (single sheet) 100×1 ply on bond gsm pad | PAD | 40 |
| 43 | A4 Movement Register (back & front with hard cover) 200×1 ply on bond gsm pad | PCS | 160 |
| 44 | A3 Leave Register (back & front with hard cover) 100×1 ply on bond gsm pad | PCS | 26 |
| 45 | A4 Salary Register Landscape(back & front with hard cover) 100×1 ply on bond gsm pad | PCS | 25 |
| 46 | A4 BM Check List 100×1 ply on bond gsm pad | PCS | 25 |
| 47 | A4 Release Order (single sheet) 100×1 ply on bond gsm pad | PAD | 41 |
| 48 | A4 Joining After Transfer (back & front) 100×1 ply on bond gsm pad | PAD | 40 |
| 49 | A3 Field Visit Register for Branch Landscape 100×1 ply on bond gsm pad | PCS | 25 |
| 50 | A4 Kiva Form 100×1 ply on bond gsm pad | PCS | 225 |
| 51 | A4 Passbook sell Register 100×1 ply on bond gsm pad with hard cover | PCS | 24 |
| 52 | A4 Loan Application and Loan Appraisal (Agricu. Finance) 100×1 ply on bond gsm pad | PAD | 60 |
| 53 | A4 Promisary Note & Guarantor Form (Agricu. Finance) 100×1 ply on bond gsm pad | PAD | 100 |
| 54 | A4 Basic Information & RCA (Agricu. Finance) 100×1 ply on bond gsm pad | PAD | 100 |
| 55 | A5 Passbook (Agricu. Finance) 24 pgs on 80 gsm bond with green vanguard cover | PCS | 4200 |
| 56 | A4 Members Admission Form (Agricu. Finance) 100×1 ply on bond gsm pad | PAD | 100 |
| 57 | A5 Member Signatory Card (Agricu. Finance) on 180 gsm white Bristol board | PCS | 4200 |
- Submission Guidelines:
Interested Suppliers must submit their bids in a sealed envelope in the designated tender box at the following address: alongside the following documents: Business Registration Certificate, Valid NRA Tax Clearance Certificate, Similar works executed
Brac Microfinance Sierra Leone Limited
13 Bath Street, Brookfields
Freetown
- Deadline for proposal submission:
The closing date for submission of bids is: 21th October 2026, 16:00 HRS
For any clarification or inquiry, please send your request through the following email address: abdulrahman.bah@brac.com and Cc joynol.abedin@brac.net
Disclaimer: This Call for Proposals does not constitute a solicitation. BRAC reserves the right to change or cancel the requirement at any time during the CFP and/or subsequent solicitation process. BRAC also reserves the right to require compliance with additional conditions such as and when issuing the final solicitation documents. Submitting a Proposal does not constitute or promise to constitute an automatic enlistment for participation in the subsequent processes, as the final enlistment shall depend on the outcome of an evaluation conducted and sanctioned by the Procurement Committee. Eventual Invitations to Bid or Requests for Quotations and any subsequent contracts will be issued in accordance with the procurement rules and procedures of BRAC. By submitting your interest, you implicitly agree to abide by the conditions and terms stated herein.
