Warehouse Manager

Job Description

 CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for Position: X1 – Warehouse Manager 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs  of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

Job Title: Warehouse Manager 

Department: Programming/ Mc Govern Dole Education Program 

Reports To: Supply Chain Manager 

Country: Catholic Relief Services Sierra Leone Program 

Duty Location: CRS Warehouse 

Job Summary:  

You will manage all activities related to warehouse delivery/handling, receipt, stacking, storage, and dispatch  of goods in support of the delivery of high-quality programming to the poor and vulnerable. You will ensure  that goods donors entrust to the organization are physically safeguarded and remain healthy and intact in  the warehouse(s) and are properly accounted for in compliance with CRS and donor regulations and  international and local supply chain standards and requirements. 

Roles and Key Responsibilities:  

• Manage warehousing/storage facilities and all necessary equipment and supplies, ensuring they are  secured and maintained in excellent physical condition and quantities consistent with established  security, safety, care, and health requirements for storage and safeguarding. Ensure optimal space  and resources utilization.  
• Works in close collaboration and coordination with the Logistics Manager, the Transportation  Officer, and service providers to efficiently and effectively plan for and implement goods receipt,  storage, and dispatch per delivery schedules.  
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide  coaching, strategically tailor individual development plans, and complete performance management  for direct reports. Monitor and assess performance to ensure adequate capacity for successful  support of high-quality programming.  
• Coordinate and supervise inbound and outbound goods handling and inspect and verify goods  receipts and dispatches against waybills to accurately account for quantities, shortages, damages,  losses, or unfit goods. 
• Implement inventory control systems for proper goods handling and accounting. Conduct cycle  counts for inventory accuracy and perform regular inspections to minimize risk. Support complete  physical inventories as needed.  
• Ensure the maintenance of up-to-date warehouse records (stock ledger, bin cards, loss status  reports, waybills, etc.) and filing systems for monitoring, control and reference. Coordinate and  oversee data recording in relevant systems. Prepare accurate and timely reports related to  inventory, stock control, and warehouse activities. 

Basic Qualifications 

• High school diploma required, or Degree in Logistics is a plus. 
• Minimum of 3 years work experience in inventory or warehouse management with progressive  responsibility and preferably with an international organization.  
• Knowledge and understanding of inventory management and control principles.  
• Staff management experience and abilities that are conducive to a learning environment, including  training experience.  
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g.  MS Access) is a plus.  

Required Languages – English, Krio, and any other local language in the area. 

Travel – 10% field visit to country office or field as required.  

Knowledge, Skills and Abilities 

• Strong planning, coordination, prioritization, and time management skills 
• Ethical conduct in accordance with recognized professional and organizational codes of ethics 
• Good communication and relationship management skills 
• Proactive, resourceful, solutions-oriented, and results-oriented 

Preferred Qualifications 

• Professional certification in supply chain, accounting or finance preferred.  

Agency REDI Competencies (for all CRS Staff): 

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create  an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in  the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her  responsibilities and achieve the desired results.  

• Personal Accountability – Consistently takes responsibility for one’s own actions. 
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is  considered honest. 
• Builds and Maintains Trust – Shows consistency between words and actions. 
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to  learn new things. 

Agency Leadership Competencies: 

• Lead Change – Continually looks for ways to improve the agency through a culture of agility,  openness, and innovation. 
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and  enhance team and agency performance. 
• Strategic Mindset – Understands role in translating, communicating, and implementing agency  strategy and team priorities. 

Supervisory Responsibilities (Yes, one warehouse Assistant)

Key Working Relationships: 

Internal: Program staff, Procurement unit, Fleet and Admin department 

External: Approved suppliers, vendors, and other stakeholders within and outside of the district

Agency-wide Competencies (for all CRS Staff)  

Based on the mission, values, and guiding principles of the agency, CRS competencies are to be  exemplified by all staff in fulfillment of his or her respective roles and responsibilities.  

• Integrity 
• Accountability and Stewardship 
• Builds Relationships 
• Develops Talent 
• Continuous Improvement & Innovation 
• Strategic Mindset 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Please send your applications to email below and all other relevant documents. SL_HR@crs.org 

Closing Date for the receipt of application packages is 4th January 2025.