Administrative Officer

Works closely with the Senior Operations Officer, Information  Technology Officer, Administrative Assistant, fleet team, finance,  Human Resources, Monitoring, Evaluation, Research and Learning,  programme teams, district teams, implementing partners and  Accountability, Transparency, Accountability and Effectiveness support  functions to ensure efficient administrative and operational support  across Lɛ Wi Lan (LWL) and the Leaders in Teaching (LiT) Sierra Leone  programme.

LWL is a Sierra Leonean-led organisation committed to advancing  education transformation nationally. Its vision is transformed  education for development in Sierra Leone, and its mission is to  provide educational technical assistance in close partnership with  government to promote quality education and inclusive growth. 

The Administrative Officer is responsible for supporting the efficient  administration of office operations, logistics, facilities, travel,  workshops, records management and routine operational systems. The  post-holder helps ensure that administrative processes are delivered  efficiently, accurately and in compliance with organisational policies  and donor requirements, enabling effective programme delivery at  national and district levels.

RESPONSIBILITIES  (Will include but  not limited to-)

– Support day-to-day office administration, filing systems,  correspondence, records management and document control. – Maintain administrative trackers, calendars, contact databases and  office records. 

– Coordinate meeting logistics, venue bookings and office support  services. 

LOGISTICS, FLEET, TRAVEL AND EVENT SUPPORT 

– Lead fleet and fuel management, including vehicle scheduling, fuel  tracking, trip planning and maintenance coordination. 

– Coordinate the distribution of materials from Freetown to districts 

– Manage local and international travel arrangements, including  accommodation bookings, movement plans, itineraries and supporting  documentation. 

– Support logistics for workshops, trainings, meetings and field  activities. 

– Maintain travel, fleet, fuel, distribution and activity records and  supporting documentation. 

FACILITIES, ASSETS, INVENTORY AND HEALTH AND SAFETY – Support management of office facilities, supplies and equipment. – Serve as office health and safety focal point, helping to maintain a  safe, secure and compliant working environment. 

– Maintain asset registers, inventory records and stores documentation. – Assist with procurement and receipt of goods and services. 

COMPLIANCE AND RECORDS MANAGEMENT 

– Ensure administrative records are complete, accurate and auditable. – Support compliance with organisational policies and procedures. – Maintain confidential personnel and operational records  appropriately. 

SAFEGUARDING, INCLUSION AND DUTY OF CARE 

– Support safe, accessible and inclusive arrangements for meetings and  activities. 

– Promote safeguarding, gender equality and disability inclusion in  administrative processes. 

REPORTING AND OTHER DUTIES 

– Prepare administrative updates, trackers and reports as required. – Undertake any other duties reasonably assigned by the Operations  Manager.

SPECIFICATION

– At least 5 years of experience in administration, office management  or operations support. 

– Experience supporting workshops, travel, meetings and logistics. – Strong organisational, record-keeping and multitasking skills. – Proficiency in Microsoft Word, Excel, PowerPoint and digital  collaboration tools. 

– Excellent communication skills in written and spoken English. – Strong attention to detail, integrity and ability to work with minimal  supervision. 

– Commitment to safeguarding, gender equality, disability inclusion and  confidentiality. 

– Willingness to travel within Sierra Leone as required.