Administrative and Finance Assistant

by Solthis Sierra Leone

in Accounting / Finance, Business Administration
Fixed Term
Sierra Leone, Bo
December 16, 2024

Job Overview

  • Date Posted
    December 16, 2024
  • Location
    Sierra Leone, Bo
  • Expiration date
    January 5, 2025
  • Experience
    2 Years
  • Qualification
    Bachelor Degree
  • Organization
    Solthis
  • Required Languages
    English, Krio

Job Description

 

JOB DESCRIPTION Updates  06/12/2024
Pages  3

 

Position holder
Title of the position  Administrative and Finance Assistant – Bo District
Main workplace  Bo District 
Contract Duration 

Availability

 1-year fixed-term contract (renewable) 

On or before 02/06/2025

 

Links  Line manager: Administrative and Finance Officer 

Functional Manager: Project Coordinator Free TB
Framing  Hierarchical: Noon

 

General mission The Administrative and Finance Assistant will assist the Administrative &  Financial Officer (AFO) and Project Coordinator (PC) in the Financial and  administrative activities of the Free TB project in Bo District 

 

Assignment 

Tasks and responsibilities 

  1. Accountancy / Cash-Flow Management 

Cashbox management using the encoding spreadsheet (in & out, follow-up sheet, regular  inventories to be signed by PC. 

Weekly cash count of petty cash with PC 

Follow-up of advances made for payments and any purchases. 

Check all invoices/receipts (quality and the exhaustive information), prepare & encode the Disbursement Request to be submitted to PC and AFO, and ensure payments at the district  level 

Perform the encoding of petty cash box accounting documents, computerizing on Excel,  Scanning, classifying, and archiving all vouchers/invoices/receipts. 

Present to the PC and AFO requests of cash according to monthly forecasted expenditures.

2. Administration :

Ensure the “admin-log report” presents an updated and accurate view of Solthis  administrative commitments. 

Collaborate with the Project Coordinator, National Logistics, and the Administrative and  Financial Officer on the organization of training: distribution of DSA and transportation  expenses, attendance lists … 

Work in close collaboration with the National Logistics to ensure compliance with Solthis  procedures in terms of procurement. 

Assist the AFO in drafting contracts and ensure contractual commitments follow-up  (Insurance, Dwelling, Internet, Maintenance etc…) and inform AFO/PC of relevant deadlines Assist the Project Coordinator in filing contractual documents for the office.  

  1. Communication and reporting

Participate in collaboration with the AFO of the elaboration of monthly reports  (documents/spreadsheets) 

Provide information to AFO for the preparation of the monthly report (Cash-flow report) Participate in the elaboration and implementation of Solthis administrative tools and  procedures. 

Qualifications (KNOW HOW) 

Education/Training 

  • Bachelor’s degree in administration and finance  

Experience 

  • Minimum 2 years of similar professional experience in a similar position with an INGO or UN  agencies 

Technical skills  

  • Excellent communication, presentation, and interpersonal skills in English  • MS Office proficiency and working knowledge of SAGA software and Administrative and  accounting-related 

Competencies 

  • Integrity,  
  • Negotiation skills,  
  • Planning and organizing,  
  • Building relationships across units 

HOW TO APPLY? 

Application: CV, cover letter, and 3 professional references (of which one is the  current/latest managers) 

To be sent to recruitment.sierra-leone@solthis.org with the subject “Admin/Accountant’ – First Name LAST NAME“. 

Application deadline: 15/01/2025

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be  conducted on a rolling basis and vacancies will be closed when filled. Early applications are  therefore encouraged. Any application submitted after this deadline will not be considered.