Job Description

SPECIFIC TASKS AND RESPONSIBILITIES 

1- Cleaning:  

• Performs cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.  
• Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, and washroom towels consistently.  
• Keeps office rooms, and toilets clean and hygienic.
• Maintains and cleans all cleaning equipment utilized.
• Empties and cleans wastepaper baskets; and arranges the transportation of waste material to designated collection points 
• Always ensures the cleanliness of the office and compound and reports any instances of damage and mismanagement to the line supervisor 

2- Administration:  

• Assisted with scanning and filing of documents.
• Assist in the preparation of meetings with partners
• Submits requests for all utilities needed early to the line supervisor. 

• Ensures that the office is constantly running with enough toiletries, washroom, general office, and kitchen accessories.  
• Report all deficiencies and faults in the area of operation to the line supervisor in due time.
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.  
• Any other general administrative duties as will be assigned from time to time 3-Logistics :
• Assists in handling logistics as directed by the line supervisor or senior staff.
• Receives and sorts office letters/deliveries/couriers.
• Distributes office letters to partner institutions.
• Receives office letters, opening, sorting, and distributing to the appropriate staff. Skills required 

Remuneration 

According to the Solthis salary scale, depending on previous experience in a similar position 

How to apply ? 

Application: CV, cover letter, and 3 professional references (of which one is the current/latest  managers) 

To be sent to recruitment.sierra-leone@solthis.org with the subject “Office Assistant’ –First Name  LAST NAME“. 

Application deadline: 15/01/2025 

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be conducted  on a rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged.  Any application submitted after this deadline will not be considered.