Admin and Finance Officer

Job Description

VACANCY ANNOUNCEMENT

“Admin and Finance Officer – EnDev Project”

Post AVSI/HR/02-2024

AVSI is a non-profit non-governmental organization (NGO), recognized by the Ministry of Foreign Affairs and credited at the United Nations Economic and Social Council. AVSI is an authorized body for the implementation of international cooperation interventions, in Sierra Leone since 1999, with specific skills on the implementation of programs in education, child protection and youth employment. Please, refers to our media channels for further information.

Website: https://www.avsi.org/en/

Facebook: @AVSISierraLeone

With regards to the above and in the framework of the project “Boosting Market Development for Improved and clean Cookstove” – energy and clean cooking sector – funded by EnDev, AVSI is currently seeking to recruit a:

Position: Admin and Finance Officer

Number of vacancies: 2

Scope of the position: The Admin and Finance Officer will be responsible for providing administrative, coordination and financial management support.

Type of employment: Full time (40 hours per week)– National contract

Duty Station: Bo – with periodic visit in the capital

Department: Operation

Report to: 1) Head of Base, 2) Head of Operations

Summary of the key responsibilities:

• Monitor budgets and expenditures and contribute to budget planning and revision;
• Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained;
• Prepare and submit timely and reliable financial updates, reports and statements;
• Support the conduct of financial audits;
• Assist in organizing and participate in work planning and progress reporting meetings;
• Liaises between AVSI Central Office (Freetown) and AVSI field offices in Bo on Admin and financial matters.

Required qualifications:

• Advanced Degree from a recognized university OR its equivalent, in related fields: accounting, business and administration, financial management.
• A minimum of 5 years of professional experience in administration, finance or operations.
• Knowledge of GIZ grant management principles and procedures will be considered as an asset

Skills:

• Excellent communication skills (both oral and written);
• Excellent organizational skills;
• Detail-oriented and works with a high degree of accuracy.
• Highly organized and flexible.
• Strong team-building.
• Strong logical reasoning, critical thinking and problem solving;
• Proficient in Microsoft Office applications and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet;

How to apply:

Interested candidates should submit their applications containing:

• Updated CV (no more than 3 pages) including a minimum of 2 referees from previous employers (name, designation-email address-contact number);
• Cover letter.
• Police clearance.
• Last certificates attained.

The application can be submitted:

By Hand:

The applications must be addressed in a sealed envelope to the office of the Country Representative of AVSI Sierra Leone, 5g off King Harman Road, New England, Freetown no later than 16^th March 2024 at 4.00 p.m (Western African Time).

Or By email

The applications must be sent through e-mail at the following e-mail address freetown@avsi.org with in subject ‘Application for “post AVSI/02/2024 – Admin and Finance Officer” no later than 16^th  March 2024 at 4.00 p.m (Western African Time).

Please, note that only short-listed candidates will be contacted, and background check will be carried out in conformity with AVSI Child Safeguarding Policy.

If you are going to be selected as you are expected to comply and abide with all AVSI policies (e.g. AVSI Child Safeguarding Policy, PSEAH etc.).