Cashier

External – Suppliers, Vendors and Auditors

Responsibilities:

• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Base Manager / Area Coordinator to ensure that there are always sufficient funds in the office.
• Monitor the bank balance and notify the Finance Officer on a timely basis when a transfer from Freetown is required.
• Ensure cash payments are made within Concern’s limits and that all required documentation and authorisation procedures for the payment have been followed.
• Ensure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorisation procedures have been followed.
• Ensure timely preparation of cheques for signature. 
• Liaise with the Senior Finance Officer in Freetown to arrange the preparation of large cheques and liaise with suppliers regarding pick up or delivery of payments.
• Carry out weekly cash counts in conjunction with the Finance Officer and Base Manager / Area Coordinator and reconcile to the cash book
• Carry out cash transfers from the bank in conjunction with the Finance Officer and Base Manager / Area Coordinator.
• Travel to Programme field sites as and when requested by the Snr Finance Staff / Base Manager /Area Coordinator to make cash payments to training attendees or work scheme participants.

Books and Records

• Maintain accurate MGP bank/Cash books.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.
• Ensure Filing is orderly done and stored safely.

Payments

• Make prompt and timely payment to Suppliers

Review of Financial Documents

• Review all hard copies of Port Loko payment documents.  Advise the Finance Officer of any anomalies with CWW finance policies and procedures.
• Communicate with the systems and programme staff to ascertain financial policies are understood and the required documentation is provided to finance on time.

Financial Reporting, Budget and Audit

• Assist the Finance team to handle queries related to internal and external audits 
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year end reports for Dublin or external audit.

Staff Management and Capacity Building

• Support Finance Team on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
• Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Others

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officer.
• Complete any others reasonable tasks as requested by Finance Officer / CFC / Base Manager / Area Coordinator.

Education: 

Required: Diploma in Accounting or Finance related Field or with strong experience

Desired: Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA 

Job related Experience and Knowledge:

• At least 2 years’ experience in finance / related field.
• Experience in working with an International Non – Governmental Organization.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
• Experience in training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.
• Ability to work in a Team.

Time required in Job to reach effective performance

Probation period – 4 months

Time to reach full effectiveness – 4 months

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.