Executive Officer to the Executive Director

by Partners In Health

in Business Administration, Public Health
Full Time
Sierra Leone, Freetown
March 12, 2024

Job Overview

  • Date Posted
    March 12, 2024
  • Location
    Sierra Leone, Freetown
  • Expiration date
    March 25, 2024
  • Experience
    3 Years
  • Gender
    Both
  • Qualification
    Bachelor Degree
  • Organization
    Partners In Health
  • Required Languages
    English

Job Description

 

                  Vacancy Announcement
Job title:    Executive Officer to the Executive Director
Work Location: Sierra Leone
Department: Office of the Executive Director
Reports to:  Chief of Staff
Line Management  No
Requisition # 4133
Application Status External Advert
Organisation Profile 
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
The executive officer will provide administrative support and coordination to the Executive Director of Partners In Health Sierra Leone, including scheduling meetings, planning trips, briefing the ED in advance of meetings, and prioritizing requests. This role is a great fit for someone with exceptional interpersonal skills, superior attention to detail, and organizational skills. This role will also be an excellent opportunity for someone who enjoys coordinating administrative tasks, has strong skills in Microsoft 365, is a talented writer, and who is skilled at managing schedules and priorities.
Essential Duties and Responsibilities: 
    • Manage the ED’s calendar, supporting in prioritization of meetings and time
    • Support ED in ensuring follow up to emails and requests by maintaining organized list of action items and follow through of longer-term initiatives 
    • Track requests made of the ED and provide briefings and summaries as needed
    • Coordinate local and international travel arrangements of the Executive Director, prepare itineraries, plan logistics 
    • Draft official and unofficial written correspondence for the Executive Director’s review
    • Provide administrative and office support, such as notetaking, spreadsheet creation, creating and maintaining filing systems
    • Assist in preparation, execution, and follow up on leadership team meetings 
    • Prepare office for high level meetings of the executive director and senior leadership
  • Lead cross-team engagement in preparation for events, such as conferences and large events, including coordinating across staff to ensure proper planning for events and travel
  • Coordinate with administrative team on logistics of all donor visits and international travelers
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Education and Work Experience Requirements 
  • Bachelor’s degree required
  • Good organizational skills, attention to detail, and the ability to work in a very fast paced deadline driven environment; the ability to conceptualize complex tasks and work independently; strong problem-solving skills; superior writing skills.
  • Proficient in Microsoft 365 suite, including outlook and teams
  • Ability to be resourceful and work with little to no supervision
  • Prior experience supporting senior-level decision-makers on a close basis
  • Fluency in English and excellent oral and written communication skills.
  • Humility and flexibility. Capacity to enter each conversation as a learner and a teacher.
  • Commitment to health as a human right and social justice required.
Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This position will be running until a suitable candidate is identified.

 

Related Jobs