Finance Officer

Summary of responsibilities
Work closely with the Finance Department of the Country Office to ensure smooth operation of program finances at the national level.

Responsible for the application of ChildFund’s financial procedures and the effective and transparent use of financial resources in accordance with established provisions while ensuring that grants are managed appropriately and that financial information is properly and regularly recorded, documented and shared with relevant third parties

DUTIES AND RESPONSIBILITIES

1.  Provide very important support in the financial and accounting management of local partners.
2. Ensure mainly the proper management of all financial operations carried out at the level of the intervention areas and in accordance with ChildFund’s financial procedures
3. Conduct regular (at least once a quarter) field visits to all ChildFund intervention areas to ensure that all financial transactions are supported by documents
4. Ensure correct and timely recording of information from ChildFund’s areas of intervention
5. Verify and reconcile partners’ financial information
6. Ensure an appropriate and timely processing of requests for funds from zones, subsidies etc…
7. Ensure the focal point between the zones and the Country  office
8. Review and approve all partner and project financial reports prior to submission to the National Office
9. Follow up on the implementation of previous years’ audit recommendations and pre-audits for the fiscal year
10. Assist the finance s officers  for the update of bank data.
11. Comply with ChildFund International’s procedures and policies.
12. Perform the entry in the accounting system as necessary – adjustments and adjustments in the CEDAR and other extra-accounting spreadsheets.
13. Develop budgets for grant and NPS procurement
14. Conducts budget tracking for all grants and projects
15. Ensures proper and timely processing of requests for funds from project areas.
16. Be the focal point of QuickBooks at the Country Office level and the alternate input operator at the field level
17. Ensure the preparation of all financial reports relating to the implementation of projects with scrupulous respect for periodicities
18.  Support federations in the preparation of their annual budgets and block budgets
19. Assist the federations in the preparation of their annual audit and follow up with them on corrective actions
20.  Performs a good ranking of project documentation (project proposal, financial and programmatic reports, budgets and budget follow-ups) and monthly QuickBooks reports  of the federations
21.  Safeguarding financial instruments
22. Any other tasks assigned by his supervisor as part of the good performance of the Finance Department.

• Child Safeguarding
• Remain alert and respond to any child protection risks, acquire the knowledge and skills to promote consistent safeguarding practices, understand the child protection policy and procedures and behave in accordance with ChildFund International’s comprehensive child protection policy.

QUALIFICATIONS/EXPERIENCE        

1. A minimum of 3 years of experience in accounting or finance and experience in international accounting and financial standards;
2. Able to travel frequently in the areas of intervention of ChildFund Gambia
3. Ability to communicate effectively,
4. Ability to supervise the Local Partners Finance staff
5. Creative mindset and ability to work on your own initiative, meet deadlines and work on complex projects with multicultural teams
6. Proficiency in Microsoft Office programs, including Excel, Word, and Outlook
7. Bonne mastery of accounting systems
8. Planning skills, analytical, synthesis and writing skills
9. Strong ability to learn, innovate and work with minimal supervision
10. Very good ability to manage interpersonal relationships and collaborate effectively with other organizations, establish and maintain good working relationships in a multicultural environment
11. Very good ability to work effectively under stress and know how to distinguish in compliance with deadlines
12. Knowledge of spreadsheets and budgeting

Education
Finance Management, Economics, Accounting Degree or its equivalent

ChildFund International is committed to protecting the interests, rights and well-being of the children with whom it is in contact and to conducting its programs and operations in a child-safe manner.

Disclaimer: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the job.