Finance Officer(FO)

Job Description

Foundation for Rural and Urban Transformation (FoRUT)

 Vacancy: Finance Officer                                                                                                                                                     

Foundation for Rural and Urban Transformation (FoRUT) is a national non-governmental organisation. FoRUT mission is to empower citizens to fight poverty, corruption, injustice and alcohol and drugs abuse, through social mobilisation, advocacy, capacity building and provision of services for long term development. Its currently focuses on child Rights, Alcohol, Drugs and Development (ADD), and Gender-Health and Livelihood, Good Governance and Civil Society.

Job title:   Finance Officer(FO)

Report to: Finance Manager

Location: Main office, Freetown with visit to the field offices

Start date: December 2024 

Salary: Competitive salary, based on qualifications

Job summary

The Finance officer will be responsible to provide financial guidance in the day-to-day financial transactions of the finance department.  He/She ensures that proper financial systems for disbursement and reporting are in place. 

Main job responsibilities

• Prepare income and payment vouchers for all income and expenditure transactions.
• File all vouchers and other correspondence documents pertaining to the finance office.
• Ensure that all expenses made by staff bear receipts and are attached to the respective vouchers
• Raise journal for other transactions into the books of FoRUT.
• Prepare and maintain a comprehensive inventory of all asserts.
• Manage petty cash and accounts.
• Ensure accurate and auditable financial records in both hard and electronics.
• Reconcile weekly, monthly and yearly transactions.
• Assist in the preparation of budgets and reports.
• Perform other duties that may be assigned by management.

Banking and money handling

• Record and post all bank deposit
• Performs all bank account reconciliations monthly and when needed.
• Communicate with the bank to understand and reconcile any discrepancies

• Prepares requests for cash and ensures all disbursements have appropriate supporting documents.
• Reconciles cash advances for specific activities once completed.
• Monitors, manages, and reconcile petty cash.

Accounts receivable:

• Reviews invoices and ensures they contain the necessary information to facilitate timely payments.
• Follows up on outstanding invoices.
• Identifies funds received, matches them to programmes/projects or activities and ensures they are recorded manually or in the computer system.
• Maintains a comprehensive asset register/inventory to keep track of the organization’s assets.

Accounts payable:

• • Ensures all expenses and requests for disbursements are approved by the appropriate authority.

• Prepares all cheques within specified timelines.

• Ensures all accounts payable are recorded manually or in the computer system.

Payroll and others:

• Prepares payroll on a timely basis, as per the organization’s policy.

• Performs other duties that may be assigned to you by management

Qualifications

Education:

• A Finance Officer role is well suited to candidates with university qualifications of Bsc degree in accounting, Professional qualification such as CFA/CPA is considered a plus

Experience:

Minimum three years of relevant experience, of which minimum two years of experience skills and personal attributes to the following below:

• Proven work experience as a finance officer or similar role 
• Solid knowledge of financial and accounting procedures
• Experience using financial software
• Advanced MS Excel skills
• Knowledge of financial regulations
• Excellent analytical and numerical skills
• Sharp ethics, with an ability to manage confidential data
• Must display full integrity in the handling of the organizational resources

Application procedures

An application letter with a detailed CV and contact information for at least 2 references should be addressed to info@forut.sl or to:

Foundation for Rural and Urban Transformation (FoRUT) 24E Main Motor Road Congo Cross, Freetown. The corner of the envelop should be marked “Finance Officer”.

For more information, call mobile phone no: 078544125.

The deadline for application is Friday 15th November 2024. Only shortlisted candidates will be contacted. We are encouraging women to apply to create a more inclusive workplace.