Human Resource and Administration Officer 

Job Description

Role: Human Resource and Administration Officer 

Save the Children is recruiting a Human Resource Officer. This is a national role with a contract length of twelve months with possibility of extension. The postholder will be based at the Kailahun Field Office and will report directly to the Field manager and the Area Human Resource Coordinator as his/her dotted line manager that seats in Pujehun. This position will be advertised for two weeks and will close on the 23rd January 2024. Women and persons with disabilities are strongly encouraged to apply.

KEY AREAS OF RESPONSIBILITIES

• Focal point for all human resources and administration issues for the Kailahun Field Office
• Assist in the management of all Contracts for staff and service providers and ensure these are renewed/updated and meet Save the Children minimum standards. 
• Ensure health & safety standards in the office are met and in line with minimum standards.
• Assist in updating the Organization’s Policies & Procedures when required and with assistance from the Senior Human Resources Coordinator/HR Director and the Area Manager, ensure that all staff are aware of the policies of the Organisation. 
• Assist in the recruitment process of staff.  This includes drafting job advertisements, coordinating the interview process and follow-up on references.
• Coordinate induction schedule and process.
• Ensure all national staff in the Kailahun Field Office have registered with NASSIT and regularly follow up with NASSIT Office.
• Assist in the development and process of staff development plans.  This includes follow-up of staff training needs.
• Work with closely with Area Manager in ensuring that all staff receive appraisals from their Line Managers as scheduled.
• Maintenance of personnel files for employees in the Kailahun Field Office and other employment related documentation in an orderly manner.
• Ensure high level of confidentiality regarding personnel data and ensure that all employee information is filed and kept in a secure place.
• Monitoring and maintaining the staff register and attendance.
• Prepare and submit monthly reports on staff information – attendance, holidays, sickness records and other relevant documentation to the Human Resources Director
• Preparing and amending documents including letters, reports etc and typing and drafting own simple documents using Microsoft Office Applications. 
• Attend meetings as requested and take minutes as required and support in the submission of reports.
• Maintain confidentiality of staff files and staff issues. 
• Ensure coordination with the relevant government authorities (Ministry of Labor, NRA, Nassit) in relation to Save the Children’s Kailahun Field Office operations.
• Responsible for the management of field office supplies – consumables, stationery, furniture etc.
• Follow up on field office, Staff house maintenance and repair needs and communicate appropriately to the Field manager

Other duties and tasks

• Be aware of and comply with all relevant Save the Children policies and procedures with respect to child safeguarding, Code of Conduct, Fraud, Whistle Blowing, health & safety, equal opportunities and other relevant policies. 
• Undertake any training required to meet the objectives of the post.
• Undertake any other duties of an equivalent nature as determined by the Field Manager and/or the Human Resources Director/Coordinator following consultation with the post holder

SKILLS AND BEHAVIOURS (SCI Values in Practice) 

• Proven skills in computer (Windows, Word, Excel)
• Good communication and interpersonal skills
• Self-motivated with the ability to meet deadlines
• Practical problem-solving skills in a difficult environment,
• Ability to work in and promote a team environment/concept,
• Flexible and easily adaptable to change
• Sensitive to issues affecting children
• Committed to SCI’s Child Protection policy

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS   

Must have at least 3 years working experience preferably with an NGO or should have attained a Higher National Diploma in Human Resources duties and 1 year working experience

EXPERIENCE AND SKILLS

• Excellent Computer Skills in Microsoft Word & Excel.
• Excellent Secretarial/Organizational Skills including file management.
• Good writing and verbal skills.
• Must be able to type a minimum speed of 40 wpm accurately.
• Must be able to demonstrate a high level of literacy in English and numeracy.
• Experience of undertaking simple research/investigation tasks requiring the use of personal initiative.
• Professional networking ability.
• Experience of organising and coordinating events.
• Experience of maintaining diaries for other people, coordinating schedules and dealing with complex and sensitive issues when they are absent.
• Experience in human resource management.
• Sound knowledge of Sierra Leone local labour laws.

PERSONAL QUALITIES:

• Strong report writing & communication skills
• Ability to work under pressure to deadlines
• Ability and willingness to work late when required meeting deadlines
• Ability to work on his or her own initiative
• Strong team skills.
• Flexible attitude and good social skills

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

FOLLOW LINK BELOW TO APPLY:

https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/5170/apply/email