Office Assistant

by Solthis Sierra Leone

in Office Assistant
Fixed Term
Bo
December 16, 2024

Job Overview

  • Date Posted
    December 16, 2024
  • Location
    Bo
  • Expiration date
    January 5, 2025
  • Experience
    1 Year
  • Qualification
    Certificate
  • Organization
    Solthis
  • Required Languages
    English, Krio

Job Description

 

JOB DESCRIPTION  Update  06/12/2024
Pages  3

 

Name
Job Title 

Project 

 Office Assistant – Free TB Project in Bo District
Main workplace  Bo District
Contract Duration 

Availability

 1-year fixed-term contract (renewable) 

On or before 02/06/2025

 

Hierarchical supervision  and technical functional  link  Line manager: Administrative and Finance Assistant in Bo 

Functional: National Logistician
Direct supervision and  functional links within  the mission Hierarchical: Project Coordinator 

 

General Mission Under the supervision of the Admin/Cashier in the Bothe Office Assistant isresponsible  for a variety of office support duties and carrying out the cleaning function for the Bo office.

 

SPECIFIC TASKS AND RESPONSIBILITIES 

1- Cleaning:  

  • Performs cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.  
  • Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, and washroom towels consistently.  
  • Keeps office rooms, and toilets clean and hygienic.
  • Maintains and cleans all cleaning equipment utilized.
  • Empties and cleans wastepaper baskets; and arranges the transportation of waste material to designated collection points 
  • Always ensures the cleanliness of the office and compound and reports any instances of damage and mismanagement to the line supervisor 

2- Administration:  

  • Assisted with scanning and filing of documents.
  • Assist in the preparation of meetings with partners
  • Submits requests for all utilities needed early to the line supervisor. 
  • Ensures that the office is constantly running with enough toiletries, washroom, general office, and kitchen accessories.  
  • Report all deficiencies and faults in the area of operation to the line supervisor in due time.
  • Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.  
  • Any other general administrative duties as will be assigned from time to time 3-Logistics :
  • Assists in handling logistics as directed by the line supervisor or senior staff.
  • Receives and sorts office letters/deliveries/couriers.
  • Distributes office letters to partner institutions.
  • Receives office letters, opening, sorting, and distributing to the appropriate staff. Skills required 
Skills and  

resources  

needed to  

perform the  

function 

 EDUCATION: Completion of secondary education 

KNOW-HOW: 

⇨ At least one year working experience in similar position 

⇨ Ability to work with computer Ability to work with computers

⇨ Knowledge of the written and spoken English language sufficient to  understand simple instructions. 

⇨ Ability to work with minimal supervision 

KNOWING HOW TO BE :  

⇨ Essential communications skills 

⇨ Good interpersonal skills 

⇨ Ability to work in partnership and network 

 

Remuneration 

According to the Solthis salary scale, depending on previous experience in a similar position 

How to apply ? 

Application: CV, cover letter, and 3 professional references (of which one is the current/latest  managers) 

To be sent to recruitment.sierra-leone@solthis.org with the subject “Office Assistant’ –First Name  LAST NAME“. 

Application deadline: 15/01/2025 

Procedures: Please note only the shortlisted candidates will be contacted. Interviews will be conducted  on a rolling basis and vacancies will be closed when filled. Early applications are therefore encouraged.  Any application submitted after this deadline will not be considered.

This non-contractual document is subject to change according to the needs of the service