JOB ADVERT 

Supply Officer

 (National Status)

Action Against Hunger is an equal opportunity employer

Women are strongly encouraged to apply

ABOUT US

International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in both Liberia and Sierra Leone in 1991 during the Civil War and since then has been operational in the two countries by implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods and advocacy geared towards the reduction of the prevalence rates of under-nutrition in both countries. The Sierra Leone Coordination office is based in Freetown, Sierra Leone overseeing the operations in Bonthe and Moyamba.

Action Against Hunger is recruiting a suitably qualified Sierra Leonean as a Supply Officer to ensure supply to programs and the mission as a whole under the supervision of the Deputy Logistics Manager and overall oversight of the Support Services Head of Department

KEY ROLES AND RESPONSIBILITIES :

• Manage orders & supplies
  • Process procurement according to ACF procedures;
  • Carry out requests for quotations;
  • Prepare the necessary documents for direct procurement and delivery.
  • Purchase ordered items in accordance with ACF logistics procedures;
  • Organise and monitor delivery;
  • Ensure proper receipt with the Stock Officer or requisitioners;
  • Solicit requisitioners prior to order and on delivery for all technical requests, to ensure conformity of ordered items;
  • Maintain information in LINK;
• Maintain procurement records in accordance with ACF procedures.

• Manage supplier data
  • Ensure constructive business relations with suppliers;
  • Prospect for / search for potential new suppliers;
  • Update the price list;
  • Update the supplier list on a monthly basis;
• Updating the follow-up of contracts for each order (FO) under Framework Agreement.

• Follow up on the payment of suppliers
• Check and validate invoices in accordance with documentation, physical receipt and ACF procedures;
• Make payments to suppliers for direct procurement after requesting an advance from the finance department;
• Follow up the payment of suppliers with the finance department for larger expenses (transfer, cheque);
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers.

• Manage stock and shipments
• Identify incoming and outgoing material and check quality and quantities;
• Carry out a monthly inventory and complete an inventory report;
• Maintain stock records;
• Write up the various shipping documents.

Gender Action

Activities:

• Help ensure all aspects of Action Against Hunger activities adhere to program quality standards and policies (accountability and mainstreaming) in a coherent and integrated manner.
• Ensure that gender considerations are made as much as possible

Others

• Ensure the highest standards of accountability through ensuring good communication and information sharing within the organisation.
• Be aware of, understand, and comply with all of Action Against Hunger’s policies and procedures.
• Undertake other related duties as may reasonably be assigned 
• Ensure timely filling and submission of ACF timesheets

QUALIFICATIONS

• Bachelor’s degree in supply chain management, logistics, business administration, or a related field. Advanced degrees or certifications, such as Certified Supply Chain Professional (CSCP), are a plus.
• A minimum of 3-5 years of experience in supply chain management, procurement, or logistics roles, with a demonstrated track record of success in managing supply chain operations.
• Strong analytical and problem-solving abilities, with the capacity to assess supply chain challenges, identify opportunities for improvement, and implement effective solutions.

WORK CONDITIONS

STARTING DATE: January 2024

MONTHLY BASIC SALARY: 4,356.80 SLE 

HOUSING AND TRANSPORT ALLOWANCE: 15% of basic salary each

DURATION OF CONTRACT: Twelve (12) Months, with possible  extension

LOCATION: Freetown, with possible travels to Moyamba, Bonthe, and other field areas

Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject  “Supply Officer”  to

recruitment@sl-actionagainsthunger.org

Deadline for the receipt of applications is Friday 22nd December 2023. 

Due to the urgency of this position, applications may be sorted on a rolling basis.

Only short-listed candidates will be contacted for a written test and oral interview.

Please state the position applied for on the subject line of your email.

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply