TENDER NOTICE: THE SUPPLY OF TREATED MOSQUITO NETS, SCHOOL ITEMS AND TOOLS.

# 6 Liverpool Street, Freetown-Sierra Leone

 Headquarters Office 

THE SUPPLY OF TREATED MOSQUITO NETS, SCHOOL ITEMS AND TOOLS.

Sierra Leone Red Cross Society (SLRCS)

PUBLIC TENDER NOTICE

Request for Quotation

SIERRA LEONE RED CROSS SOCIETY (SLRCS)

Date: 16th October, 2026.

PROJECT NAME: FREETOWN FLASH FLOODS-DREF 

Contract Identification Number: SLRCS/FFFD/PR-868/870/876/2026

Background

On the night of 3 August 2026, Freetown experienced approximately six consecutive hours of exceptionally heavy rainfall, triggering widespread flash flooding, severe soil erosion, and multiple slope and structural failures across several densely populated urban and peri-urban communities. The most severely affected areas included Portor Community (Juba Hills), Metchem Community, 44 Femi Turner Drive (Goderich), Regent Road-Lumley, Bonga Town, and settlements along the Cain Water Stream, where floodwaters rapidly inundated homes, businesses, and critical community infrastructure. The intensity and duration of the rainfall overwhelmed drainage systems and exceeded the absorption capacity of flood-prone low-lying areas and hillside settlements. The resulting flash floods caused extensive destruction of homes, public infrastructure, and community assets, while saturated soils triggered erosion, retaining wall failures, and structural collapses in several locations. 

As the event occurred overnight, many residents had little time to evacuate or protect their belongings, contributing to fatalities, injuries, displacement, and significant losses of household assets and livelihoods.  Against that background, the Sierra Leone Red Cross Society, with the support of IFRC, a variety of items are to be procured and distributed to the needy as stated below.

• Tender Reference Number: SLRCS/NSD/PR-3699/20/07/2026

• The procurement is categorized as follows:

• -LOT ONE (1) = TREATED MOSQUITO NETS

• -LOT TWO (2) = SCHOOL ITEMS 

• -LOT THREE (3) =TOOLS

Description of supplies: 

• Description of tender

The SLRCS, therefore, would like to engage a credible, competent, and registered  supplier and service providers with up-to-date administrative documentation (business registration certificate, NRA, Nassit, and Certificates of achievements etc) to implement the procurement, supply, and service delivery of the above requests. A bid not complying with the requirements will be regarded as not being an “Acceptable bid”, and as such will be rejected. “Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and specifications, including conditions as specified in the National Procurement Policy Act 2022 and other related legislation and regulations.

Requirements:

• All interested bidders must submit the following:

1. Valid Business registration certificate 

2. Updated Tax clearance certificates (NRA & NASSIT) 

3. Current bank statement – last three months

4. List of previous work done in the same/similar domain (Certificates/contracts)

5. Samples, either physical or pictorial

Tenderer’s obligations:

. Eligibility 

Submit a tender offer through hard copies in a sealed envelope to the Sierra Leone Red Cross Office, at #6 Liverpool Street, Freetown, to the Procurement Office only if the tenderer satisfies the criteria stated in the tender document and that the bidder is not under any restriction to do business with SLRCS.

Cost of tendering

 Accept that the SLRCS will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including testing, transport costs, etc.  The client is indemnified from any liability arising or accruing from expenses, damages, or losses incurred by the bidder.

Confidentiality and copyright of documents

 Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the SLRCS only to prepare and submit a tender offer in response to the invitation. Tenderers are required to treat the details of all documents supplied in connection with the tender process as private and confidential.

Clarification

A bidder attends, where necessary or required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services, or supply and raise questions. Details of the meeting are stated in the tender data. 

Request clarification of the tender documents, if necessary, by notifying SLRCS at least five (5) working days before the closing date, which is 29th October 2026, at 4:00 pm through the contact desk: 076-61-60-58

Note:  Partial Quotations will be considered non-responsive.

Bidding will be conducted through a through a National Competitive Bidding (NCB) procedure in accordance with the Sierra Leone Red Cross Society procurement manual which is in line with the National Public Procurement Act 2016, and open to all eligible bidders defined in the Bid Document.

1. Interested eligible Bidders are required to fill this document as the Request for Quotation (RFQ) in the provision given above with Proforma Invoice and enclose with all relevant documentation required. 

1. SLRCS is Tax Exempted(15% GST exempt)

1. 6.5% Withholding Tax (WHT) is charged on the total cost

1. Please ensure that your given prices are well reviewed and considered valid for the next three(3) months after the bid submission deadline

1. Bids must be marked on the outer envelope “SLRCS/FFFD/PR-868/870/876/2026’’ and delivered to the above office on or before 4:00 29th October, 2026. 

Submission deadline: 

Sierra Leone Red Cross Society reserves the right to accept or reject any or all the offers without assigning any reason whatsoever, and is not bound to accept incomplete Bids. 

Approved by:

Secretary General – Sierra Leone Red Cross Society