Job Description

TERMS OF REFERENCE

Developing Risk Register and Security Management Plan for Woen’s Centre Organisations Working in Partnership with Trócaire. 

Date: 21.10.24

1. 1. Brief Overview

Trócaire is an Irish development agency that was established in 1973 by the Catholic Bishops of Ireland and whose work is inspired by Catholic Social teachings, with an overarching commitment to social justice. Trócaire works in 20 countries in Africa, Asia, Latin America, and the Middle East. Trócaire works in partnership with local organizations in developing countries and with the people in Ireland to tackle the root causes of poverty and injustice.

In Sierra Leone Trócaire was established in 1995 implementing programmes on governance, human rights, women’s empowerment, prevention, response to gender-based violence, sustainable livelihoods, climate change, peacebuilding, and humanitarian response. We work in partnership with several local Civil Society Organizations that directly implement projects in communities in Port Loko, Kambia, Karene, Bombali, Kono, Bo, Kenema, Western Area Rural and Urban districts. 

About the Work 

Trócaire Sierra Leone is implementing a Climate Change programme, with support from the Irish Aid. The programme expects to support the agency of communities to adapt to the impact of climate change, as well as strengthen new and existing coordinating bodies to increase the voice, agency and visibility of local advocates, communities, and individuals, particularly women and youth, in climate change and create new forums where appropriate. The programme, aligned with Sierra Leone’s National Adaptation Plan (NAP), also seeks to support community mainstreaming of climate change adaptation through supporting local management and governance initiatives and partnerships. The programme will introduce forest enterprise development practices to provide opportunities for forest-edge communities to diversify and strengthen the resilience of their production systems, improve livelihoods, ecosystem services, improved sectoral and public involvement, and enhanced capacities and awareness towards conservation through the set-up of community natural resource management committees. 

The Climate Change programme also focuses on women’s rights and empowerment, particularly with regards to climate change. Women within Sierra Leone, particularly rural women experiencing poverty, are disproportionately impacted by climate-induced shocks. Trócaire Sierra Leone believes in a localised approach, that places those most impacted by humanitarian crises at the centre of our work. Therefore, there is a need to engage local Women-Centred Organisations (WCOs) that focus on climate justice in our programmatic initiatives. 

Considering the role played by Climate Change (CC) WCOs and the challenges that prevent their meaningful participation in the climate change space, Trócaire Sierra Leone has conducted a mapping exercise to identify CC WCOs across Sierra Leone and has initially selected three to engage in project implementation. In line with Trócaire Capacity Strengthening Framework, Trócaire will be providing capacity strengthening support to the WCOs in the areas of project cycle management, financial, security and risk management and overall institutional capacity strengthening. 

For the scope of this consultancy, Trócaire Sierra Leone seeks the services of a quality individual or consultancy firm to develop a Risk Register and Security Management Plan for each WCO in line with Trócaire Risk Management and Security Management Plan.

2. Objectives of the assignment:

The overarching objective of this task is to enhance the overall safety and security measures for personnel and assets for the WCOs. 

Specific objectives include: 

• Providing training and guidance to WCO staff on how to effectively implement and maintain the Risk Register and Security Management Plan.
• Developing a comprehensive Risk Register tailored to the unique needs and challenges of each WCO.
• Create a detailed Security Management Plan and train WCO staff on its use and also how to keep it updated.
• Establishing clear communication channels and reporting mechanisms for any security incidents or concern.

3. Methodology  

• With supervision from Trócaire, the consultant will develop training materials and Security Management Plans and a Rosk Register for the WCOs. 
• The consultant will design and conduct the training in consultation with the Trócaire and the WCOs. Prior to the training, the Consultant will conduct a training needs assessment for each WCO, the outcome of which will inform the design of the training.

4. Proposed Activities  

5. Key Deliverables: 

• Inception report detailing methodology.
• Training materials developed.
• Risk Register and Security Management plan developed. 
• Final consultancy report, including the Security Management Plan and Risk Management Plan for each WCO.

Profile of the Consultant 

The consultant should have the following profile:  

• Extensive experience in developing Risk Registers and Security Management Plans, preferably in the context of international development or humanitarian organisations.
• In-depth knowledge of risk management principles, security protocols, and best practices in the field.
• Familiarity with the specific security challenges and context of Sierra Leone, particularly in relation to development and humanitarian work.
• Strong understanding of Risk Management and Security guidelines, as well as experience working with organisations in the past on Risk Management and Security guidelines.
• Excellent analytical skills and attention to detail to accurately assess risks and develop appropriate mitigation strategies.
• Effective communication and training abilities to convey complex information to stakeholders at various levels within the organisation.
• Ability to work collaboratively with diverse teams and adapt to changing circumstances in a dynamic environment.
• Professional certifications or relevant degrees in fields such as risk management, security studies, international development, communication or a related discipline would be an advantage.
• Strong problem-solving skills and a proactive approach to identifying and addressing security concerns.
• Excellent organisational skills and the ability to deliver high-quality results within specified deadlines.
• Any prior experience doing similar work for Trócaire Partners is an added advantage. 

7. Working Modalities 

The entire consultancy is expected to last for 30 days including design and production of training materials, presentation for review, delivering the training and submission of the final Security Management and Risk Registers. The consultant is responsible for her/his own internal travels and medical insurance while performing this function. 

8. Consultancy Management 

In collaboration with the Climate Change Policy & Advocacy Manager, the Partnership and Localisation Manager will provide oversight responsibility for the consultancy management with technical support from the Trócaire Security Advisor. 

9. Safeguarding 

All consultants who work for Trócaire will be required to sign and abide by Trócaire’s Safeguarding and Data Protection principles. Any instances of breach of Trócaire’s safeguarding and data protection policy by the consultant and his or her team members will result into the immediate cancellation of the contract between Trócaire and the consultant. In addition, any pictures taken of the participants by the consultant should be only after the consent of the project participant and signing of the Consent Form. 

10. Submission Guidelines 

Requirements:

• Technical Proposal – outlining your understanding of the TOR, the methodology that will be used in undertaking the assignment, work plan, and team composition, including CVs and 3 references for similar assignments. 
• Financial proposal (maximum 1 page) outlining all relevant costs, including consultant fees.
• At least 2-3 samples of previous work done in Sierra Leone.

APPLICATION

For expression of interest to undertake the consultancy should be submitted to: braima.sellu@trocaire.org copying Beatrice.Erete@trocaire.org and chernor.jalloh@trocaire.org. Deadline for Submitting the Expressions of Interest is by Friday 8th November 2024. For clarifications, please email Braima Sellu braima.sellu@trocaire.org

(Only shortlisted consultants will be contacted for an interview).