Logistics Management Information System Officer

Job Description

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Logistics Management Information System Officer. 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community  in the United States. CRS works to save, protect, and transform lives in need in more than 100  countries, without regard to race, religion or nationality. CRS’ relief and development work is  accomplished through programs of emergency response, HIV, health, agriculture, education,  microfinance and peacebuilding. 

Job Title: Logistics Management Information System Officer (LMIS Officer) 

Department: Mc Govern Dole Education Program 

Reports To: Logistics Manager 

Country: CRS-Sierra Leone.  

Duty Location: CRS Freetown, with 25% travel to the field 

Job Summary:  

As a member of the McGovern-Dole International Food for Education and Child Nutrition project-All  Pikin for Learn IV (APFL IV) project team, you will monitor and report on all project activities in support  of Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your thorough and service oriented approach will ensure that the project consistently applies best practices and constantly  works towards improving the impact of its benefits to those we serve.  

Roles and Key Responsibilities:  

You will help coordinate and ensure risk mitigation in inventory management through established  inventory accounting and reporting processes in support of high-quality programs serving the poor  and vulnerable. Your knowledge and experience will allow you to ensure compliance with CRS and  donor regulations, and international and local supply chain accountability standards and  requirements, as you apply the principles of stewardship, integrity, transparency, and accountability. 

Job Responsibilities: 

• Ensure required documents, data updates, and reports from different operational areas,  sub-recipients, surveyors, and external suppliers are received and consolidated in a timely  manner and in compliance with standard policies and procedures. 
• Monitor, review, and analyze inventory accounting records and data entries in the inventory  tracking and management information system for accuracy and completeness. Report  accounting discrepancies and irregularities.  
• Work in close coordination with relevant program and supply chain staff to resolve issues  and reconcile inventory with accounting records.  
• Update various accounting registers (master shipping ledger, master inventory ledger, loss  and claims ledger, other as applicable).
• Prepare accurate and timely monthly, quarterly, and yearly reports pertaining to the status  of goods and beneficiaries for internal and external project stakeholders. 
• Work with project managers to prepare for audits and coordinate the audit process.
• Perform inquiry status for the supply chain modules in Insight.  
• View reports and see completed transactions to review item status, items on hand,  inventory valuation, sub inventory and inter-org transfers in the Insight system.
• Access data to monitor Supply Chain key performance indicators. 

Typical Background, Experience & Requirements: 

Education and Experience 

• Bachelor’s Degree in Accounting, Finance, Statistics, Economics, or related field.  Professional certifications(s) in supply chain a plus. 
• Minimum of 3 years work experience in a similar position, preferably in an international  organization. 
• Additional education may substitute for some experience. 
• Knowledge and experience with various public donors’ regulations. 
• Knowledge and understanding of inventory tracking, accounting, and reporting systems and  principles. Understanding of Generally Accepted Commodity Accountability Principles  (GACAP) preferred. 
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with  inventory accounting software and/or other database management systems (e.g. MS Access)  highly desirable. 

Personal Skills  

• Very good analytical skills with ability to detect and report inconsistencies
• Conscientious, accurate and thorough with great attention to detail 
• Ethical conduct in accordance with recognized professional and organizational codes of  ethics 
• Proactive, resourceful, solutions-oriented and results-oriented 

Required/Desired Foreign Language: English, Krio and any other local language spoken by  indigenes in the area of operation 

Travel Required (25%)  

Key Working Relationships:  

Supervisory: Logistics Manager 

Internal: Logistics Manager, Supply Chain Manager, Warehouse Managers, Warehouse Officers,  Supply Chain Master Data Specialist Waro and HQ, Grant Manager, Chief of Party, Head of  Operations, Head of Program, MEAL Manager, MEAL Officers, School Meals Team.  

External: Supply Chain Vendors (Surveyor, Custom Clearance Agency, Transporters, Fumigation  Agency) Stockholders, Partners, School Management Committee, 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.  

• Integrity  
• Continuous Improvement & Innovation 
• Builds Relationships  
• Develops Talent 
• Strategic Mindset 
• Accountability & Stewardship 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org 

Please note that only short-listed candidates will be contacted. 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 4th January 2025.