Finance, Human Resources (HR) and Logistics Manager 

Job Description

ABOUT US 

SOLTHIS is a global health NGO, founded 20 years ago, which works for prevention and access to quality  healthcare for all, by sustainably strengthening healthcare systems and services. We focus on women’s,  mothers’ and children’s health, and on major pandemics such as HIV/AIDS and tuberculosis. SOLTHIS is a  development NGO, present in West Africa with 6 country offices, which, in partnership with local actors,  deploys projects including operational research, capacity building and advocacy.  

SOLTHIS applies a policy of non-discrimination in recruitment based solely on the skills, experience and  interpersonal skills of its candidates, and under no circumstances bases its selection criteria on notions  such as gender, age, nationality, ethnic origin, sexual orientation, religious affiliation or state of health  (pathology and/or disability). To complete our operational team based in Sierra Leone, we are looking for  a:  

Finance, Human Resources (HR) and Logistics Manager 

Contract duration: Fixed-term contract (6 month with the possibility of extension)

Status: Opened to national and expatriate candidates 

Base of assignment: Freetown, Sierra Leone  

Availability: Before 1st of July 2024 

SPECIFIC TASKS  

The Finance, Human Resources (HR) and Logistics Manager is responsible for coordinating and supervising  finance, human resources, logistics administrative, logistical, human resources and financial aspects of  SOLTHIS’ program in Sierra Leone in compliance with donors and SOLTHIS’ procedures 

Mission 1: Accounting 

• Validates monthly and yearly accounting according to internal procedures. 
• Provides technical support to the team for the implementation of new accounting process and  rules, along with RCT  

Mission 2: Finance  

Responsible, with delegation to his/her team for some tasks, i.e., Budget Follow Up (BFU) and Financial  Plan (FP) for: 

• Proper monitoring of the treasury of the mission  
• Compliance of procedures and tools according to the Admin and Finance Procedures (AFP) to donor  guidelines and to audits recommendations, and make suggestions for improvement • Proper and timely updating of BFU (including donor allocation table updates and partners follow up) and that analysis and alerts are shared to relevant people  
• Development of the budget of projects in cooperation with program team (to be validated by CAF),  and prepares monitoring tools (BFU template and budget lines) 
• Preparation of financial reports and cash requests for donors (to be validated by CAF) according to  the deadlines 
• Provision answers to questions from donors on financial matters in liaison with the CAF, DAF, and  CD 
• Coordination and oversight the annual programming process (financial plan, budgets, procurement  plan), in collaboration with the CD before the validated by CAF
• Preparation and supervision of audits carried out in-country and provides supports for audits led  from HQ 

Mission 3: Administration 

• Responsible for the compliance and validation of contracts with suppliers, consultants and donors  are compliant and validated 
• Participates in the management of partnerships with local associations by supporting the Program  Coordinator with the institutional diagnosis of the associations and the identification of capacity building needs; prepares partnership agreements, follow-up files and ensures capacity-building  plan according to the needs 

Mission 4: Human Resources and Team Management 

• Leads the HR strategy definition, and ensures legal watch (labor code, tax legislation, changes in  the status of international NGOs that may affects the situation of staff) 
• Carries out periodic HR audits to gain a better understanding of the labor market and updates CD  and the Director of Human Resources at HQ  
• Responsible for the proper updating of expatriate files  
• Checks and validates national staff contracts and payrolls 
• Oversees the compliance of recruitment procedures 
• Sets objectives to the support team, and conducts evaluations of staff under his/her direct  supervision  
• Responsible for the development and implementation of the mission’s training plan 
•  Responsible for the respect of the RACI of the admin and finance, and provides an analysis on this  organisation and the support team HR set-up (makes suggestions for improvement according to  the needs) 

Mission 5: Logistics 

• Monitors the proper use of logistical resources of the organization  
• Ensures compliance with purchasing procedures, and implement corrective measures 
•  Ensures periodic controls of the mission’s equipment and IT tools  
• Provides technical supports to the national logistician and project coordinators for the  development of procurement plans, and ensures they are updated and responds to the mission  needs 

Mission 6: Security  

• Ensures that the safety and security rules of the mission are properly applied by all staff and  visitors (consultants, staff from HQ, etc.) and make suggestions of improvement/updates to CD  according to a regular monitoring of the national security environment 
• Leads, if necessary, the repatriation and medical evacuation of expatriate staff in collaboration  with CD 
• Carries out safety briefing for SOLTHIS’ staff and implementing partners; and briefs visitors in the  absence of CD 

Mission 7 : Reporting 

• Validates and submits operations reports to the CAF, DAF, CD and donors  
• Carries out capitalization work on country, donors and internal procedures.

PROFILE REQUIRED  

Education 

• Master’s degree or other post-graduate qualification in finance, accounting or business  management. Will consider commensurate experience in lieu of master’s degree. However, a  minimum of a bachelor’s degree in a relevant field is required. 

Experience 

• Minimum of 5 years with similar position, preferably within the international NGO (INGO) and  humanitarian environment  
• Proficiency with MS office pack, and mastering of SAGA accounting software 
• Previous experience as Finance, HR and Logistics Manager with an INGO or UN agency
•  Previous international experiences are strongly appreciated

Qualities and skills  

• Good knowledge of donors, including the Global Fund, AFD, UNITAID, Expertise France, etc.
•  Ability to handle confidential and sensitive information with discretion  
• Ability to work independently, prioritize tasks, meet deadlines and to take initiative
•  Ability to take decisions and work in autonomy.
• Ability to multitask and deal with stressful situations.
• A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines.

LANGUAGE 

• Fluency in written and spoken English; good knowledge of French is a plus 

PAY 

Salary: Depending on national and expatriate and on experience in a similar position, according to the  SOLTHIS salary scale 

HOW TO APPLY 

Application form: CV and cover letter, and 3 references who are your former managers To be sent to recrutement@solthis.org with the subject “SL Finance, HR and Logistics Manager – Surname Name”.  

Application deadline: 16/4/2024  

Procedure: Only successful candidates will be contacted for technical validation and an HR interview.  Applications received after this deadline will not be considered.  

SOLTHIS reviews applications on an ongoing basis and may close the recruitment process early if a  candidate is selected for the position. 

This Job Description only serves as a guide for the position available. SOLTHIS reserves the right to  change this document.