Human Resources & Admin Assistant

Job Description

Job Description 

Job Overview 

The HR & Admin Assistant is directly under the supervision of the Human Resource and  Administrative Manager Supervision. The HR & Admin supervisor will provide supervision  and direction of all activities in line with the AWC mode of operations. The role provides  support to the Human Resources department and helps with general administrative duties  to ensure the smooth running of office operations. 

Responsibilities and Duties: 

1. Human Resources Support

• Assist with recruitment processes (posting job ads, scheduling interviews, contacting  candidates). 
• Prepare employment documents such as contracts, offer letters, and onboarding  forms. 
• Maintain and update employee records and HR databases. 
• Support payroll preparation by compiling employee attendance, leave records, and  timesheets. 
• Assist in organizing staff training, inductions, and development programs. • Handle staff inquiries related to HR policies and procedures. 

2. Administrative Duties  

• Manage office filing systems (physical and electronic). 
• Prepare reports, letters, and other official documents. 
• Handle incoming calls, emails, and correspondence. 
• Schedule meetings and manage calendars for HR or management staff. • Order and manage office supplies and stationery. 

3. Staff Records and Compliance  

• Ensure employee records are accurate and up to date. 
• Support compliance with company policies and labour regulations. • Maintain confidentiality of employee information. 

4. Office Coordination 

Aberdeen Women’s Centre 

PO Box 416, Cape Road at Aberdeen Roundabout, Freetown, Sierra Leone The Freedom from Fistula Foundation www.freedomfromfistula.org.uk 

• Assist in coordinating office activities and meetings. 
• Support procurement or logistics tasks when required. 
• Help maintain a well-organized and efficient office environment. 

Key Skills Required 

• Good communication and interpersonal skills 
• Organizational and time-management skills 
• Attention to detail 
• Basic knowledge of HR procedures 
• Diploma or certificate in HR or Administrative or any related relevant certificate  • Proficiency in Microsoft Office (Word, Excel, Outlook) 

How to apply  

Recruitment is on a rolling basis. Applications will be reviewed as they are received, so early  submission is encouraged. Interested applicants should send their CV and a one-page Cover  Letter to the Human Resources Manager, Aberdeen Women’s Centre via email at  awc.recruitment@aberdeenwomenscentre.org no later than the 20th March 2026. We are  an equal opportunities employer”.  

Only shortlisted applicants will be contacted

Aberdeen Women’s Centre 

PO Box 416, Cape Road at Aberdeen Roundabout, Freetown, Sierra Leone The Freedom from Fistula Foundation www.freedomfromfistula.org.uk