Logistic officer

Job Description

VACANCY ANNOUNCEMENT

“Logistic Office – Bo district office”

Post AVSI/HR/03-2024

AVSI is a non-profit non-governmental organization (NGO), recognized by the Ministry of Foreign Affairs and credited at the United Nations Economic and Social Council. AVSI is an authorized body for the implementation of international cooperation interventions, in Sierra Leone since 1999, with specific skills on the implementation of programs in education, child protection and youth employment. Please, refers to our media channels for further information.

Website: https://www.avsi.org/en/

Facebook: @AVSISierraLeone

With regards to the above and in the framework of the project “Boosting Market Development for Improved and clean Cookstove” – energy and clean cooking sector – funded by EnDev, AVSI is currently seeking to recruit a:

Position: Logistic officer

Number of vacancies: 1

Scope of the position: The Logistic officer will be responsible for procurement, provision of equipment and logistics support to AVSI Office of Bo.

Type of employment: Full time (40 hours per week)– National contract

Duty Station: Bo – with periodic visit in the capital and area of activities implementation

Department: Operation

Report to: 1) Head of Base, 2) Head of operations

Summary of the key responsibilities:

1. Oversee procurement processes for timely and cost-effective acquisition of goods and services, collaborating with vendors for contract negotiation.
2. Maintain updated records of inventory levels, deliveries, and transactions, including asset management.
3. Develop and implement asset tracking systems, conducting regular assessments for maintenance needs.
4. Coordinate transportation of goods and materials, optimizing delivery routes for cost efficiency.
5. Manage and coordinate AVSI vehicles, including fuel disbursement and supervision of store activities.
6. Implement inventory management systems, conducting audits to ensure accuracy and prevent shortages.
7. Ensure compliance with relevant regulations and maintain accurate documentation for all logistics and procurement activities.
8. Prepare reports on logistics performance, collaborate with departments for seamless coordination, and communicate effectively with stakeholders.
9. Coordinate drivers and office assistants for smooth operations, including immigration-related tasks and any other assigned duties.
10. Liaises between  AVSI Central Office (Freetown) and AVSI field office in Bo on logistics and protocol matters;

Required qualifications:

• Advanced Degree from a recognized university OR its equivalent, in related fields of Logistic
• A minimum of 5 years of professional experience in Procurement, Logistic of operation management
• Knowledge of GIZ and donor procurement rules and regulations is an assets
• Driving license will be considered as an asset

Skills:

• Excellent communication skills (both oral and written);
• Excellent organizational skills;
• Detail-oriented and works with a high degree of accuracy.
• Highly organized and flexible.
• Strong team-building.
• Strong logical reasoning, critical thinking and problem solving;
• Proficient in Microsoft Office applications and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet;

How to apply:

Interested candidates should submit their applications containing:

• Updated CV (no more than 3 pages) including a minimum of 2 referees from previous employers (name, designation-email address-contact number);
• Cover letter.
• Police clearance.
• Last certificates attained.
• Copy of driving license

The application can be submitted:

By Hand:

The applications must be addressed in a sealed envelope to the office of the Country Representative of AVSI Sierra Leone, 5g off King Harman Road, New England, Freetown no later than 16^th March 2024 at 4.00 p.m (Western African Time).

Or By email

The applications must be sent through e-mail at the following e-mail address freetown@avsi.org with in subject ‘Application for “post AVSI/HR/03-2024 Logistic Officer” no later than 16^th  March 2024 at 4.00 p.m (Western African Time).

Please, note that only short-listed candidates will be contacted, and background check will be carried out in conformity with AVSI Child Safeguarding Policy.

If you are going to be selected as you are expected to comply and abide with all AVSI policies (e.g. AVSI Child Safeguarding Policy, PSEAH etc.).