TENDER NOTIFICATION 

Job Description

TENDER NOTIFICATION 

AVSI/SRL/TEUSL/04-2024

Under the framework of the project “Transformational Energy Use for Sierra Leone – Phase 1 (TEUSL 1)” funded by the EU and the German Federal Ministry for Economic Cooperation and Development (BMZ), implemented in partnership with EnDev – Energising Development (GIZ), AVSI Foundation has launched a national call for tender for the purchasing and installation of solar photovoltaic systems to supply milling machines for small and medium enterprises selected as beneficiaries of project interventions. 

The procurement will be inserted in a demand-side subsidy scheme implemented by AVSI as part of the TEUSL 1 project, whose terms and conditions will be agreed upon with the selected supplier at the time of contracting.  

Locations: Kenema and Kono districts, Sierra Leone

Estimated quantity: Minimum of 20 – maximum of 40 systems, depending on price offer.

Suppliers are invited to submit their price quotations for 20 systems. However, the final number of systems will be determined in the contracting phase. 

Mandatory documents for submission

The following documents must be sent for both hard and soft copies delivery method:

Technical proposal, including: 

1. 1. Description of the proposed equipment inclusive of pictures
   2. Datasheets of the equipment proposed
   3. Quality certifications and manufacturer compliance for the proposed equipment
   4. Clear SLD of the proposed system
   5. Warranty
   6. After-sales service (12 months)
   7. Training of beneficiaries on O&M of the system installed
   8. Detailed chronogram

Financial proposal, including: 

Price offer in Leones (Le) comprehensive of all costs (e.g., for importation, distribution, installation, etc.) and taxes (GST and WHT)

Documentation on company’s past experiences including but not limited to:

Experience with Demand-Side Subsidies (DSS), grants, and/or similar projects for access to energy and productive use of energy

Previous experience with AVSI and/or other NGOs, UN Agencies

A minimum of 3 references must be provided;

1. NRA tax clearance certificate (most recent)
2. Business registration certificate
3. Annex A Eligibility Declaration filled and signed
4. Annex B (code of ethic) signed
5. Annex C (child safeguarding policy) filled and signed

Document related to the tender can be downloaded from this website https://careers.sl/ under the below attachments bar. Or requested by email to laura.lombardo@avsi.org. 

Hand Delivery:

Bids should be submitted in sealed envelope to:

AVSI Foundation Sierra Leone – 5G off King Harman Road, Brookfield, Freetown, Sierra Leone

Or Former SLDC Compound, Tayama Highway Reservation, Bo City, Sierra Leone

Clearly mark on the envelope: Call for tender – AVSI/SRL/TEUSL/04-2024

E-mail Delivery: 

Bids should be submitted to the following e mail addresses: 

laura.lombardo@avsi.org  Cc: freetown@avsi.org, osman.sesay@avsi.org

Clearly mark on the subject of the email: Call for tender – AVSI/SRL/TEUSL/04-2024

Deadline to submit bids: 12 January 2025 at 5.00 pm Sierra Leone time (WAT)