Job Description

Bid Requirements  

Offers that do not meet the following will be automatically rejected regardless of price: 

1. Offers must be received before the stated deadline.  
2. Offers must include all the information requested above.  
3. Offers must be submitted through hard copy in sealed envelopes. Separate bidding offers must be submitted separately. Any missing documents may cause the entire offer to be rejected. 
4. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout.   
5. Offers must be complete, signed in a clear date and stamped on all pages.  
6. Picture Sample of the Laboratory  Stool

Payment Terms 

1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.  
2. Payment shall be after delivery, within 30 working days of receiving correct & detailed invoice. 
3. Payment shall be via bank transfer or check. 
4. Payment shall be made upon verification and acceptance of goods per purchase order and upon presentation of correct, itemized invoice. 

Selection/Evaluation Criteria:

• Valid Administrative Documents –10%

• Submission within the deadline
• Business Registration
• Valid Copy of NASSIT Certificate
• Valid Copy of NRA Tax Clearance Certificate
• Valid Copy of 15% GST Registration Certificate
• Valid Copy of City Council Registration Certificate

• Detailed Technical Offer – 50%

• Delivery Period
• Warranty Period
• Picture sample of all the items quoted for
• List of references 
• Copies of Contracts/Purchase Orders on similar work

• Detailed Financial Offer / Best Price – 40%

Past Experience Reference List 

 Attachment (1) Scope of Work & Description

                                  MRDT / Malaria Diagnostics Refresher Training for Laboratory Technicians

PMI REACH Malaria supports the National Malaria Control Programme (NMCP) to strengthen malaria diagnosis, improve case management, and enhance the capacity of laboratory personnel across Sierra Leone. Malaria remains a major public health burden, and accurate, timely diagnosis is essential for effective treatment and surveillance.

Despite prior training, routine assessments and external quality assurance (EQA) results indicate gaps in:

• Malaria microscopy skills
• Correct use of Rapid Diagnostic Tests (mRDTs)
• Adherence to Standard Operating Procedures (SOPs)
• Biosafety and quality assurance (QA/QC) practices
• Data management and reporting

To address these gaps, PMI REACH Malaria, in collaboration with NMCP, will conduct a malaria diagnostic refresher training course for laboratory technicians, focusing on both microscopy and mRDT use. This training will build laboratory competency, improve diagnostic accuracy, and align practices with national guidelines.

PURPOSE OF THE ACTIVITY/ WHY:

The purpose of this activity is to conduct comprehensive malaria diagnostic training for laboratory technicians to improve competency in malaria detection using both microscopy and mRDTs.

The training aims to:

• Strengthening laboratory diagnostic capability at facility level
• Improve biosafety and QA/QC practices
• Ensure adherence to national SOPs
• Enhance reporting, documentation, and proficiency
• Build sustainable national trainer capacity

OBJECTIVE

By the end of the training:

• Laboratory technicians will demonstrate improved competency in malaria microscopy, including slide preparation, staining, parasite detection, and quantification.
• Participants will apply correct procedures for mRDT use storage, interpretation, and documentation.
• Trainees will follow national SOPs and QA/QC standards in malaria diagnosis.
• Facilities will benefit from strengthened diagnostic capacity to support improved case management.
• Training materials, stationery, lab supplies, and IT tools will be procured to support practical sessions and ongoing facility-level implementation.

WHAT FOR

The training will support:

Improved diagnostic accuracy for malaria in health facilities

Strengthened QA/QC systems for laboratory services

Enhanced national ability to support malaria control and elimination efforts

Development of a cadre of trained microscopists and mRDT users

Provision of essential lab supplies, training consumables, stationery, and IT tools

WHO?

• CRS PMI REACH Malaria Team
• National Malaria Control Programme (NMCP)
• Directorate of Disease Prevention and Control
• Directorate of Labs and Hospitals
• Medical Laboratory Scientists and Technicians
• Training Institutions / Master Trainers

WHEN & WHERE?  

Date: January 20, 2026 (Training period will last for 10 days; five days for each cohort)

Venue: National Parasitology Reference Laboratory, Lakka

HOW

The training will cover:

• Malaria microscopy (slide preparation, staining, reading, QC)
• mRDT procedures, interpretation, storage, and documentation
• Biosafety and infection prevention
• Internal quality control and participation in EQA
• Data management, results reporting, and use of lab registers
• Practical demonstrations and hands-on laboratory exercises

Included:

• Training materials, reagents, consumables
• Stationery and IT supplies
• Laboratory supplies (per Excel sheet provided)
• DSA, transport refund, refreshments, hall hire

ACTIVITY BUDGET Breakdown

Program – 500037

Expenditure organization – 362

Award – 20758

Task Number – 101

Budget line – Activity 12.2 (Conduct a Malaria Diagnostic TOT/Refresher Trainings (MDRT) for 50 frontline microscopists working in hospital-level facilities managing severe malaria)

MDRT Stationaries

 ATTACHMENT (2) – CODE OF CONDUCT 

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT  

Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards. 

1) SOCIAL 

• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.  All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of consent. 
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons. 
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child labor. 
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with schooling. 
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability. 
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or employees. 
• Commit to protecting reporters or whistleblowers from retaliation. 
• Uphold the freedom of association and the right to collective bargaining as set out within applicable laws. 
• Ensure wages and working hours meet national legal standards. 

2) GOVERNANCE 

• Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction regimes. 
• Consider business integrity as the basis of business relationships. 
• Prohibit all types of bribery, corruption, money laundering and terrorism financing 
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their obligations. 
• Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from misuse. 
• Have data protection and managements standards in place that address data collection, safeguarding, sanitation and disposal. The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles 
• Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards. 

3) ENVIRONMENT 

• Follow all applicable environmental, health and safety regulations. 
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products. 
• Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements. 
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products. 
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and soil. 

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured. 

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements. 

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels: 

• CRS Management 
• CRS Whistleblower site: http://bit.ly/crshotline 
• Email: alert@crs.org 
• Phone/Skype: 1-866-295-2632 
• Mail: (mark “Confidential”) Attention: General Counsel  

Catholic Relief Services 

228 W. Lexington Street 

Baltimore, MD 21201 

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards. 

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document